Responsibilities

• Assist with planning and coordinating internal and external events for faculty, staff, students, alumni, donors and community audiences.
• Support the full lifecycle of events from inquiry and planning through execution and wrap-up.
• Help coordinate event logistics including venue reservations, parking, catering rentals, audiovisual needs, décor, setup, breakdown and guest experience elements.
• Assist with client/stakeholder communications, planning meetings, event timelines, walkthroughs and site visits.
• Help organize administrative event documentation, internal forms, contracts, approvals and other university-required paperwork
• Provide on-site event support and assist in overseeing day-of logistics.
• Support event setup, rehearsals, load-in/load-out, coordination and event flow.
• Assist in determining staffing needs and communicating schedules, assignments and expectations to support teams and vendors.
• Help troubleshoot event issues in real time and contribute to smooth event execution.
• Assist with event communications and promotional coordination in partnership with the Marketing and Communications team.

Requirements

• Bachelor’s degree and at least one year of experience supporting large and multifaceted events in a fast-paced environment
• Deadline-driven and detail oriented.
• Strong communication and customer service skills.
• Relevant education and experience may be substituted as appropriate.

Preferred

• Experience coordinating social, corporate, academic or special events.
• Experience with budget tracking, communications coordination or higher education events preferred.
• Ability to prioritize time sensitive tasks.
• Can-do attitude and high energy.

Benefits

• The university provides employees a competitive benefits package that includes health insurance (premiums covered 100% for full-time benefits-eligible employees), retirement plans, and paid leave, in addition to other programs and services.
• We offer robust free training access through LinkedIn Learning, professional conference opportunities, an expansive employee discount program, including athletic tickets.
• Free access to UT Austin's libraries and museums with a staff ID card.
• Free rides on all UT Shuttle and Austin CapMetro buses with a staff ID card.