Responsibilities

• Build and maintain Asana project frameworks for third-party events, field marketing programs, and proprietary events to ensure consistent execution across the portfolio.
• Create scalable project templates, timelines, and task structures that support multiple concurrent events.
• Coordinate cross-functional workflows across marketing, creative, brand, demand generation, and sales teams to ensure milestones and dependencies stay on track.
• Serve as a central operational partner for event program managers, ensuring visibility into deliverables, deadlines, and ownership.
• Maintain documentation and operational playbooks for event execution processes.
• Maintain the master event calendar and program tracker to ensure visibility across marketing leadership and cross-functional teams.
• Support the procurement lifecycle for event vendors including vendor onboarding, contract routing, and internal approvals.
• Partner with legal, procurement, and finance teams to ensure contracts, SOWs, and vendor agreements are processed efficiently.
• Track contract status, payment terms, and key deadlines to ensure vendor obligations are met.
• Coordinate vendor setup within internal procurement and finance systems.

Requirements

• 3+ years experience in event operations, marketing operations, project management, or event marketing, preferably within B2B SaaS, technology, or high-growth organizations.

Preferred

• Familiarity with marketing and event technologies such as Salesforce, Marketo, Cvent, or Bizzabo preferred.

Benefits

• Flexible time off
• 401k to help you save for the future
• Generous medical, dental, and vision coverage for full-time employees and their dependents
• A parental leave program that includes options for a paid night nurse, and a gradual return to work
• Infertility/ assisted reproductive services benefit
• Employee referral bonuses to encourage the addition of great new people to the team
• Snacks and beverages in the Office, along with fun events to celebrate
• Diversity and inclusion programs that promote employee resource groups like Outreach Women's Network, Latinx community, Outreach Black Connection, AAPI community, Pride/LGBTQIA+, Gender+, Disability Community, and Veterans/Military