Own bid coordination and marketing support for a commercial HVAC contractor, aligning proposal intake, lead gen, and event logistics with sales and estimating.

• Bid calendar: Build and manage a comprehensive bid calendar; obtain project specifications, coordinate drawings and bid information, and prepare materials for formal proposals.
• Proposal ops: Maintain company file-sharing or FTP sites and other platforms used to provide bid and project information to internal staff and external customers.
• Marketing & campaigns: Implement and support marketing and advertising campaigns, including assembling sales forecasts, preparing basic strategies and plans, and organizing promotional presentations and schedules.
• Digital marketing support: Assist with web content updates, social media posts, and coordination with SEO or marketing vendors to support lead generation.
• Performance tracking: Track marketing and advertising performance by entering and analyzing sales, expense, and new business data; prepare simple reports summarizing results.
• Promotions logistics: Coordinate promotional materials and events, including inventorying marketing collateral, placing orders, organizing trade show participation, and managing related logistics.
• Lead research: Research new leads and potential customers, maintain trade and research databases, and share qualified opportunities with sales staff.