Responsibilities

• Manage and monitor the full project lifecycle for design deliverables, from initiation through completion
• Prepare and manage bid proposals with external vendors, evaluating quotes and ensuring project specifications, costs, and timelines are met
• Coordinate production with printers, mail houses, and sign vendors, maintaining quality standards and resolving issues as needed
• Coordinate with stakeholders to establish schedules, set realistic expectations, and ensure timely feedback loops
• Align design deliverables with overall marketing and communications strategies, including landing pages, email campaigns, social media, print, and other creative assets
• Identify opportunities to develop and optimize design and production workflows for greater efficiency
• Create, track, and maintain project timelines, budgets, and resource allocation
• Serve as a central point of communication between creative staff, marketing teams, and business stakeholders
• Utilize Smartsheet and other project management tools to track and report on project progress

Requirements

• Bachelor’s degree in marketing, communications, design management, or a related field.
• 3+ years in creative project management, print production management, or related role within an agency, in-house creative team, or print vendor
• Deep understanding of prepress, offset and digital printing, large-format production, color management, paper stocks, and finishing techniques
• Exceptional written, verbal, and interpersonal communication skills
• Familiarity with Adobe Creative Suite (InDesign, Illustrator, Photoshop)
• Proficiency with project management platforms
• Proven ability to work effectively with creative teams and manage stakeholder relationships.

Benefits

• Year-Round Full-time employees of the Chicago Botanic Garden are eligible for the following Benefits: - 2026 A Guide to Your Benefits JP.pdf
• Our total compensation and benefits package is people centric. We prioritize employee wellness across three pillars: physical, mental, and financial.
• Our goal is to offer innovative total rewards that support continuous professional growth, personal development, and provide the flexibility needed to balance personal and professional commitments.