Responsibilities

• Manage leadership's calendars, schedule meetings, and coordinate call times across time zones
• Filter and prioritize email so leadership isn't buried in their inbox
• Book travel and handle day-to-day operational logistics
• Keep Confluence and Jira up to date, archiving outdated info so the team always has a clear source of truth
• Build and maintain task lists and organizational systems that scale as the company grows
• Spot operational friction and bring ideas to fix it
• Own LinkedIn: draft posts, schedule content, engage with the community, and track performance
• Maintain Skipper AI's brand voice across every written channel: email, LinkedIn, Confluence, external messages
• Support the interview process: screen candidates, prep materials, and draft thoughtful follow-ups, whether they're hired or not
• Catch tone-deaf or inconsistent messaging before it goes out

Requirements

• Exceptionally organized; able to manage Skipper leadership's schedules upon request, handle email overflow, and maintain agendas
• Comfortable with both operational systems (Jira, Confluence) and social/marketing platforms (LinkedIn)
• Clear communicator in writing; can post authentic company updates, help draft candidate follow-ups, and maintain professional correspondence
• Proactive about brand consistency; understands how company communication builds or undermines credibility
• Detail-oriented yet strategic; not just checking boxes, but thinking about impact
• Comfortable wearing multiple hats in an early-stage environment where priorities shift

Preferred

• Experience managing social media, brand voice, or content for a business, nonprofit, or project
• Some experience with project management tools (Jira, Notion, Asana, Trello, or similar)
• Experience with email management, scheduling, or administrative coordination
• Comfort with ambiguity and rapid change, especially in an early-stage or consulting environment
• Interest in AI, business operations, or organizational culture
• A track record of organizing a project, campaign, or initiative from idea to launch