Responsibilities

• Assisting with timelines and production schedules
• Vendor sourcing and coordination
• Helping manage budgets and purchase orders, and maintaining project documentation and tracking.
• The role also involves on-site support during installs, show days, and strike, including supervising load-in/load-out, assisting with client and talent coordination, and troubleshooting production needs in real time.
• The Assistant Experiential Producer will collaborate closely with producers, designers, and technical teams, participate in internal status meetings, and help ensure that every deliverable meets quality, safety, and brand standards.
• Organizing is essential, both in the office, on site and online.

Requirements

• Experience supporting live events, experiential marketing, or production projects, with an understanding of timelines, workflows, and on-site execution.
• Strong organizational and project coordination skills, including the ability to manage multiple tasks, track details, and meet deadlines in a fast-paced environment.
• Effective communication and collaboration skills for working with internal teams, vendors, venues, and clients in a professional and respectful manner.
• Comfort with basic budgeting, invoicing, and administrative tasks, including working with spreadsheets and project management tools.
• Ability to work on-site in Queens, NY, and flexibility to support evening, weekend, and extended hours as required by event schedules.
• Hands-on, problem-solving mindset with the ability to stay calm under pressure and adapt quickly to changing priorities on-site.
• Proficiency with common office software (e.g., Google Workspace or Microsoft Office); familiarity with production or event management software is a plus.
• Previous experience in experiential, events, marketing, or related creative fields is preferred; a relevant degree or equivalent practical experience is beneficial.
• Commitment to maintaining a safe, inclusive, and non-discriminatory work environment for all team members, partners, and participants.
• Passport, driver's license and working papers are needed.

Preferred

• Familiarity with production or event management software is a plus.