Responsibilities

• Process Oversight: Act as the primary internal point person for assigned advertising jobs (print ads, digital banners, in-store signage, etc.) from brief to final delivery, managing third-party service providers.
• Timeline Management: Work closely with Project Managers, Creative, and Media teams to ensure all ad components are produced on schedule and meet all specified retailer guidelines and deadlines.
• Quality Control: Review completed creative assets to ensure accuracy, compliance with the initial brief, and readiness for client/retailer review.
• Delivery: Manage the final trafficking and delivery of completed ad materials to the specified retailer, print or media vendor in the required format and via the correct delivery method (e.g., FTP, dedicated portal, email).
• Submission: Distribute advertising proofs/materials to designated retailer contacts for their review and approval.
• Follow-Up: Proactively manage the approval cycle, following up with retailers to ensure timely feedback is received.
• Change Management: Meticulously track and communicate retailer changes, ensuring all revisions are clearly relayed to the internal Creative team and implemented accurately.
• Documentation: Maintain a detailed digital log of all proofs, approvals, and revisions for every job, ensuring an auditable paper trail for campaign sign-off.
• System Maintenance: Accurately update job statuses, deadlines, and delivery information within the agency's project management or workflow system.
• Meeting Support: Attend status meetings, providing clear and concise updates on the approval status of all active jobs.