Account Coordinator at Potion Media | New York, USA

Potion Media

Account Coordinator

New York, USA (On-site)

Salary Not AvailableEntry Level2+ years expFull time

Posted 2 months ago

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Job Summary

Coordinate media relations and daily operations for a lifestyle agency as an Account Coordinator.

Own building media/influencer lists and pitching placements.
Must-have: 1–2 years in account coordination or similar role.
Standout: Strong organizational skills and agency-style multitasking.

Job Description

Responsibilities

Consistently build and maintain relevant media and influencer lists across several categories.
Regularly pitch media and secure product placements on behalf of brands.
Monitor industry trends within the lifestyle, beauty, and fashion space to identify opportunities for clients.
Conduct research and build media/influencer lists to support client goals.
Create weekly call agendas, take notes, and handle detailed recaps.
Track and monitor all client coverage, proactively updating internal teams and clients throughout the day.
Create media clips for client press placements and source all media placements in real-time.
Update master seeding/tracking documents.
Update brand trackers daily and prepare monthly status reports.
Oversee and track mailers on behalf of brands, including writing thank-you notes and creating shipping labels.

Requirements

Bachelor’s degree in Marketing, Communications, Business, or a related field.
1-2 years of experience in account coordination, project management, or a similar role (agency experience preferred).
Strong organizational and multitasking skills, with a high level of attention to detail.
Excellent written and verbal communication skills.
Familiarity with project management software (e.g., Asana, Trello) and collaboration and creative tools (e.g., Slack, Google Workspace, Canva).
Ability to work effectively in a fast-paced, deadline-driven environment.
A proactive mindset with a willingness to learn and grow within the agency.

Potion Media

We are Potion—an experiential communications agency specializing in creative and artistic direction, multimedia campaigns, brand activations and partnerships. At Potion, we craft PR-worthy moments through bold advertising strategies and experiential initiatives that spark conversation and drive brand buzz. Brand activations & multimedia campaigns serve as the catalyst for success, with media relations strategically layered to amplify results.Evolving beyond the confines of traditional media – public relations plays a role in our toolkit, we see it as the cherry on top, not the main ingredient. In today’s landscape, we believe traditional media alone isn’t enough to capture attention or generate meaningful brand exposure.Founded by multidisciplinary marketing artist Juliana Goldman, Potion remains committed to pushing boundaries and redefining storytelling to shape the future of brand communications.An agency with an edge.

Founded in 2013

New York, New York, USA

3 employees (2 in marketing)

potion-media.com