Own the planning and execution of the exhibit hall experience from layout and vendor management to sponsor fulfillment and budget governance across the event lifecycle.

Job Description

Responsibilities

Comprehensive exhibit hall management, including floorplan design and layout, understanding of general rules and regulations, management of show decorator for all signage and structures.
Serve as exhibitor and sponsor point of contact, respond to inquiries in timely fashion
Draft and send pre-event communications to exhibitors and sponsors
Management of and day to day work withing the exhibit management tool, Map Your Show
Work with GSC to develop Exhibitor Kit
Work with Exhibit/Sponsorship sales team to manage fulfillment of benefits. Responsible to draft, maintain and manage the deliverables tracking grid
Source sponsored items such as tote bags, lanyards, and other various items
Evaluate and maintain event budgets against pre-set spending limits. Provide clients with accurate budget estimates pre-event and ensure post-event billing reflects these estimates.
Negotiate GSC and other vendor contracts that pertain to the exhibit hall, meeting MCI standards for each client event.
Maintain department files

Requirements

Bachelor’s degree preferred but not required
CMP or CEM preferred
2-3 years of progressively responsible exhibit management experience
Experience in association market and multi-client environment preferred
Experience working in Map Your Show, a plus
Experience with Map Your Show or similar exhibit management software preferred
Proficiency in Microsoft Office Suite, particularly Excel, Word, and Outlook
Experience managing exhibitor, sponsor, and event-related data and reporting
Familiarity with event management and registration platforms preferred
Travel: Approximately 20%

Benefits

PTO
13 paid company holidays, including closure Christmas Eve through New Year’s Day
401K
Medical, dental, vision and supplementary insurances
Employer-paid group life insurance, short-term and long-term disability
Employer-paid family building benefit (fertility, adoption and surrogacy)
Employer-paid mental health benefit
Pet discount program

MCI USA

The power of people united in purpose is unstoppable.MCI is a global engagement marketing agency that creates human-centric touchpoints that unleash the power of people to deliver innovation and growth.We are firm believers in the power of building community since 1987, helping brands, associations and not-for-profit organizations solve their key people challenges through our core expertise:- Live & virtual events- Strategic & digital communications- Consulting & community solutionsWe are an independently owned agency headquartered in Geneva, Switzerland, with a global presence of 60 offices in 31 countries.

Founded in 1987

McLean, Virginia, USA

326 employees (35 in marketing)

www.wearemci.com/en-us