Responsibilities

• Oversee day-to-day management of Olympics hospitality programs, serving as a primary client and property contact and owning project plans, timelines, and asset tracking
• Plan and execute hospitality programs end-to-end, partnering with internal teams, clients, and external agencies
• Provide proactive recommendations and POVs tied to client business and brand objectives, influencing decision-making
• Manage multiple workstreams or full programs, including budgets and internal processes (Legal, Finance, Procurement)
• Develop and deliver clear, compelling communications and presentations for internal and external stakeholders
• Continually improve the end-to-end client experience, ensuring that all attendee touch points across the entire event life cycle are delivered with the highest level of quality and consistency
• Interact with senior-level, C-suite executives with the goal of helping the client retain, deepen relationships, and show appreciation for their existing clients
• Ensure efficiencies are established & followed for all pre-planning, management, and implementation for events including vendor vetting and selection, contract review and negotiation and requisite event activation plans and supporting communication documents (i.e., Project Plans, Event Overviews, Event Guides, Recaps, etc.)
• A moderate amount of domestic event travel will be required throughout the year, including nights and weekends
• Mentor junior team members, fostering collaboration and best practices

Requirements

• Bachelor’s Degree preferably in Business, Marketing, Communications, or similar discipline
• 12 – 15+ years of relevant experience including managing Olympics hospitality programs
• Must have hospitality experience and/or previous experience working at an experiential agency.
• Ability to prioritize multiple projects with ease, manage deadlines, coordinate key timelines and perform under pressure
• Ability to “roll up your sleeves” to get the job done. No task is too big or too small
• A solid understanding of how to plan and orchestrate engaging events in a scalable way
• Must be flexible, adaptable, and confident with ambiguity while course correcting based on evolving decisions and circumstances
• Demonstrated experience in positions requiring discretion, judgment, tact, and poise
• Must be reliable and trustworthy and have excellent attention to detail
• Ability to travel and be on site at events, outside normal business hours on an as-needed basis