Knowledge and Skills

• Bachelor’s degree in accounting, finance, or related field.
• 3–5 years of relevant accounting or financial management experience.
• Proficiency in QuickBooks, Excel, and Workamajig preferred.
• Strong understanding of GAAP principles, budgeting, and cash flow management
• Excellent verbal and written communication skills.
• Detail-oriented, deadline-driven, and adept at managing multiple client budgets simultaneously.

Core Responsibilities:

Accounting Operations

• Client Billing – Run monthly client billing worksheets for review by account executives, generate invoices to clients monthly via email, follow up with agency/client requests regarding invoicing, close jobs, audit time sheets.
• Maintain client budgets and ensure they are current based on their billing cycle.
• Work with accounting staff on day-to-day accounts payables, accounts receivables, and account reconciliations.
• Credit Card Reconciliations-review daily charges, confirm receipts and approvals.
• Expense Reports – audit expense reports, charge back applicable expenses to clients via billing.
• Update and audit purchase orders and contact clients as needed.
• Ensure current W-9s are on file for all vendors.
• Assist in collections using A/R aging report.
• Establish and maintain standard operating procedures to ensure separation of functions, systems of checks and balances, and information accuracy.
• Conduct regular audits of expense coding, invoicing, and past due accounts.
• Maintain consistency across clients while supporting the unique needs of each client and association.

Professionalism & Representation

• Uphold Celtic Chicago’s culture of excellence, accountability, and partnership
• Demonstrate proactive communication and client service in all interactions.
• Contribute to departmental profitability through efficiency, quality, and client satisfaction.

Benefits

• Hybrid work schedule-2 days in our Park Ridge office, 3 days remote
• Health, dental, vision, disability, life insurances.
• 401K plan with generous company match
• Paid vacation, paid holidays
• Summer hours