Responsibilities

• Collect and organize partner assets (logos, creative, approvals) for websites, signage, and printed collateral.
• Support execution of contractual elements such as sponsorship rights, hospitality packages, PA/Jumbotron announcements, ticket discount codes, displays, and fan engagement activations.
• Assist in the development of post-event recap reports, including proof of performance, media value, photography, and engagement metrics.
• Help manage day-to-day partner relationships by providing timely communication, coordinating deliverables, and supporting sponsor needs.
• Assist in drafting agendas and recap decks for partner meetings.
• Representing the Grand Prix of Arlington at partner activations and community appearances.
• Support planning and execution of partner events, including vendor coordination, catering, AV, and décor.
• Manage RSVP lists, prepare run-of-show documents, and coordinate event logistics.
• Assist with race-weekend hospitality operations, including suite management, ticket and credential distribution, guest check-in, and guest logistics.
• Participate in site visits, operational meetings, and track walk-throughs to ensure readiness of partner activations.

Requirements

• Minimum 3 years of direct experience in sports, live events, sponsorship, marketing, or hospitality preferred.
• Strong organizational skills with the ability to manage multiple projects simultaneously.
• Excellent communication and relationship-building skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); project management tools (Wrike) and CRM software experience is a plus.
• Positive, proactive, and resourceful mindset with strong attention to detail.
• Ability to thrive in a fast-paced, team-oriented environment.
• Flexibility to work extended hours, evenings, weekends, and race weekends.
• Bachelor’s degree in marketing, communications, sports management, hospitality, or a related field preferred; equivalent experience considered.

Preferred

• Experience with Wrike project management tools
• CRM software experience is a plus

Benefits

• We take care of our team with a competitive benefits package that includes:
• Medical, dental, vision, and life insurance
• 401(k) with 100% company match up to 5%
• Paid vacation, personal, and sick days + 12 paid holidays
• Generous paid parental leave and tuition assistance
• On-site fitness center and wellness programs
• Discounts on meals, gear, and more