Responsibilities

• Lead the planning, coordination, and execution of virtual, in-person, and hybrid events that support communications, outreach, and stakeholder engagement objectives.
• Develop comprehensive event plans, timelines, logistics schedules, and execution strategies that ensure successful delivery from concept through completion.
• Create and maintain event books, run-of-show documents, briefing materials, participant biographies, talking points, logistics guides, and executive support materials.
• Coordinate speaker, participant, and stakeholder engagement activities, including scheduling, communications, travel logistics, briefing packets, and event preparation.
• Manage venue selection, room layouts, audiovisual requirements, technical support, catering, registration processes, and event operations.
• Oversee attendee communications, registration management, guest tracking, and participant experience throughout the event lifecycle.
• Collaborate with communications, creative, and stakeholder engagement teams to ensure branding, messaging, and content are effectively integrated into event experiences.
• Coordinate vendors, partners, production teams, and external stakeholders to ensure all event requirements are met.
• Monitor event budgets, timelines, and resource allocations while proactively identifying and resolving risks and logistical challenges.
• Provide real-time event management support, troubleshooting issues and ensuring seamless execution during live events.

Requirements

• U.S. Citizenship: Must be a United States Citizen (required by government contract).
• Clearance Eligibility: Must be able and willing to obtain a U.S. Government Secret or Top Secret security clearance immediately upon employment.
• Background Screening: Must be willing to submit to a rigorous federal background investigation, which includes an in-depth review of personal finances, criminal history, employment history, and drug use.

Preferred

• Experience supporting federal government, public affairs, international development, or mission-driven programs is preferred.
• Ability to obtain and maintain a U.S. Government security clearance, as required by the position.
• Degree or relevant experience in Event Management, Communications, Hospitality, Marketing, Public Affairs, or a related field preferred.

Benefits

• We offer a competitive salary and a benefits package designed to support your health, family life, financial wellbeing, and growth.
• Family & parental support
• 12 weeks’ full pay for Primary Carers and 6 weeks for Secondary Carers (after one year of service; return requirements apply for subsequent leave)
• Applies to birth, adoption, and surrogacy
• Up to 10 days’ paid fertility leave per year (5 per cycle)
• 2 days’ paid leave for new grandparents
• $2,500 annual interest-free parental loan
• $6,000 interest-free fertility treatment loan
• Healthcare & wellbeing
• Choice of three medical plans (HSA at $0 cost; EPO 75% employer funded; PPO 65% employer funded)