Description
Provides operational and administrative support for the Marketing & College Relations department, ensuring efficient workflow, project routing, and financial processing. Coordinates intake, calendar management, purchasing documentation, and payroll support to promote timely and accurate execution of marketing initiatives.
Examples of Duties

• Prepares and processes purchase requisitions, invoices, and related documentation in accordance with College procedures
• Coordinates with Finance and vendors to support accurate and timely payment processing
• Maintains organized records of marketing expenditures and supporting documentation
• Assists with budget tracking and reconciliation support for the department
• Maintains vendor files, contracts, and payment records
• Serves as an initial point of coordination for marketing request intake and routing
• Maintains marketing request reporting and volume tracking to support departmental planning
• Tracks project status and maintains internal workflow tools to support the timely completion of work
• Maintains and monitors the College-wide marketing and events calendar, ensuring timely updates and alignment across departments
• Coordinates internal approvals and ensures required materials are received from requesting departments
• Assists in maintaining the department production calendar and key deadlines
• Supports meeting scheduling, agenda preparation, and follow-up as needed
• Assists with list pulls and distribution logistics for marketing communications as directed Coordinates mailing logistics, including print quantities, shipping, and delivery tracking
• Coordinates work-study student schedules and time tracking in accordance with departmental procedures
• Monitors submission deadlines and follows up with staff to ensure payroll materials are received on time
• Assists with event and campaign logistics as assigned
• Performs related duties as assigned
  

Typical Qualifications
Education:

• Associate's degree
  

Experience:

• Minimum two years of experience in administrative, coordination, or operational support preferred
• Experience in a higher education setting is a plus
• Experience in remediating documents for ADA compliance is a plus
  

Competencies and Skills:

• Excellent customer service, communication, and organizational skills
• Strong attention to detail and ability to manage multiple priorities Knowledge of Microsoft Office products
• Demonstrated ability to work independently and collaboratively
• Ability to maintain accurate records and follow established procedure
  

Supplemental Information
Terms Of Employment

• This part-time position requiring a consistent weekly schedule during standard business hours to support departmental operations, preferably 10 a.m. - 3 p.m, up to 26 hours per week.
  

Paid sick leave in accordance with NJ Sick Leave Law
Defined Contribution Retirement Program (DCRP)
Eligible part-time employees will be enrolled into the DCRP (Defined Contribution Retirement Plan) pension. Employees contribute 5% of their base salary and the college contributes 3% of base salary. Investment options are managed through Prudential Retirement. Life insurance benefits through DCRP are payable to the beneficiary at 1.5X the member's salary.