Protocol Administrative Assistant
Alexandria, VA (On-site)
Posted 2 weeks ago
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Job Description
- Responsible for planning and executing official retirement ceremonies, receptions, MDA conferences, office calls, international and state visits.
- Create and brief IPR slides for the Director and team members to communicate operations and expectations for upcoming visits and events.
- Responsible for providing protocol support and duties for any Director & Senior official related meetings, office calls and special visits with distinguished visitors.
- Ensure smooth execution and proper professionalism for high-level events and engagements throughout the agency.
- Collaborate with a variety of departments in the agency to coordinate protocol support for lower-level tiered obligations.
- Provide exceptional customer service and hospitality to all MDA personnel and distinguished visitors.
- Train protocol staff and colleagues on proper protocol policies and best practices.
- Act as a subject matter for all protocol related functions and duties.
- Evaluate protocol activities considering goals, budgets and ensuring activities followed DoD regulations.
- Prepare high-level meetings and distinguished visits with the proper meeting materials, such as name tents, seating chart arrangements, order of precedence and any additional protocol support needed.
- Responsible for providing guidance for senior officials on order of precedence, diplomatic etiquette and ceremonial practices with U.S. government and international protocol standards.
- Communicate with management officials, contractors, vendors and external organizations to facilitate agency-related event coordination.
- HS diploma or equivalent plus 2 years completed college courses and 4 years relevant protocol experience
- Acceptable substitute: 7 years of relevant protocol experience supporting the Federal Government or DOD
- 4 years’ experience planning, coordinating, executing, and providing logistical support for conferences, meetings, ceremonies, official events, and command sponsored functions
- 4 years’ experience and knowledge of military regulations, military customs and courtesies.
- 4 years’ experience managing and coordinating government protocol events which may include scheduling venues, parking coordination, transportation, accommodating distinguished visitors, and coordinating audio/video requirements.
- Expert in Microsoft Office products including Outlook, Excel, Word, TEAMs, and PowerPoint.
- Excellent communication skills to include phone, office etiquette, and written skills.
- Security Clearance requirements: Secret
- Expert in training and advising junior Protocol administrative assistants on all matters pertaining protocol support provided to the Agency.
- Expert in government property regulations and systems.
- Expert developing, maintaining and coordinating administrative and event schedules.
- Expert developing protocol products such as briefing papers, scripts, invitations, itineraries and other forms of written communication.
- Expert in Controlled Unclassified Information (CUI), and Classified information handling programs and procedures.
- Preferred: prior military experience
PCI Federal Services (PCIFS) and its subsidiaries is an equal-opportunity employer. PCIFS does not discriminate on the basis of age, sex, race, national origin, religion, marital status, sexual orientation or identity, Veterans or Disability status.
Preference may be extended to qualified Native American Indian candidates
in accordance with applicable federal law.
PCI Productions, LLC
Building upon our 25 year corporate legacy of delivering high quality communications and business services, Ecke Holdings Company formed PCI Productions LLC. PCI Productions is a 8(a) small business offering innovative and reliable solutions for government customers.PCI productions is a new business entity but brings proven leadership and expertise with 30 years of award winning communication media production, 25 years of government contracting knowledge, DCAA compliant accounting, high quality benefits, and mature business systems for exceptional performance. PCI Productions is an ideal small business prime contractor and partner. PCI Productions is actively seeking competitive bid opportunities, sole source, subcontracts and Joint Venture.
