Responsibilities

• Collaborate cross-functionally with Marketing, Creative, Regulatory and Legal teams to project manage and route promotional labeling materials (literature, presentations, product advertising, web pages, videos etc.) from ideation to deployment.
• Organize, prioritize, and complete a variety of project management tasks daily with minimal supervision, including:
• Facilitate the development of Marcom deliverables with relevant collaborators
• Conduct project kick-off and status meetings (when necessary to move stalled projects)
• Perform impact assessments to ascertain the full extent of revisions
• Manage internal resource libraries
• Manage website content and collateral, ensuring they are kept current
• Request and oversee translated collateral
• Ensure content is current by tracking and maintaining accuracy and working with various content owners
• Track and notify stakeholders of expiring advertisements and other collateral
• Communicate creative concepts / content-in-development to the creative team for production
• Upload, steward, and manage approvals within the document control system (Agile)
• Facilitate weekly approval meetings
• Route documents in document control system, including associated quality system documentation.
• Increase operational efficiency and contribute solutions for internal process improvements.
• Open jobs with the creative services team and coordinate the flow of projects between the Marketing, Marcom and Creative teams.
• Demonstrate a strong desire to learn about the company and its product line, and apply knowledge and judgment to marketing activities.
• Interface with various departments for content vetting and clarification based on direction from the Brand Manager, Verticals, and Marcom Director.
• Assist in maintaining inventory of tradeshow supplies, and coordinates the packing and shipping of exhibit materials to shows;
• Assist with media placements and deliverables.

Requirements

• Two to three years of experience in project management, or a related function at an agency or internal marketing department;
• Previous exposure to document control systems/ regulatory-controlled environment.
• Possess a robust attention to detail (will be tested);
• Ability to balance multiple concurrent projects with quick turn-around; adaptable to change;
• Self-starter who is assertive, enthusiastic, and highly motivated;
• Excellent organizational, communication, and decision-making skills;
• Ability to keep projects on schedule with strong follow-through;
• Ability to work well within a team environment and independently;
• Proficient in Microsoft Office Suite products: Microsoft Word, Excel, PowerPoint, SharePoint;
• Experience in effective collaboration with internal functional areas;
• Strong interpersonal and communications skills, with the ability to effectively deal with all levels of internal and external clients;
• Able to exercise discretion and keep strictest levels of confidentiality;
• Ability to work effectively with many people across a broad range of cultural backgrounds, ages and with multi-disciplinary teams;
• Open to a variety of responsibilities to suit the business need;
• Must maintain regular and acceptable attendance at such level as is determined at the company’s sole discretion;
• Must be available and willing to occasionally work extended hours as needed (during crunch times) per day or per week, including weekends and holidays, in order to meet business needs;
• Education: High School Diploma or GED is required.

Preferred

• Hands on experience with any major project management tool;
• Experience with Photoshop, InDesign and/or graphics handling a plus;
• Team-oriented and adaptable, with a passion for details, processes, and seeing complex projects through to completion;
• Prior experience working with Marketing, Regulatory, and Engineering teams;
• Prior experience working within a life sciences, diagnostics, pharma, healthcare, or med device/technology company;
• Prior experience with document control systems, such as Microsoft SharePoint and Oracle Agile PLM;
• Experience conducting market research, developing market intelligence reports, and disseminating findings into effective marketing programs;