Responsibilities

• Project Tracking: Maintain up-to-date tracking of all marketing projects with tasks, owners, deadlines, and status updates.
• Progress Monitoring: Monitor project progress, flag delays, dependencies, and incomplete items.
• Timeline Coordination: Coordinate timelines for campaigns and Design team schedules, including large-scale opening campaigns and ongoing promos.
• Notes & Action Items: Capture notes and track action items.
• Internal Systems & Asset Management: Maintain and update internal marketing systems, databases, and shared folders; manage metadata, usage status, and cataloging for assets; monitor asset requests and approvals.
• Airtable Management: Maintain Airtable bases for Marketing, Communications & Design teams, including status updates and workflow improvements.
• Executive Support: Support the Executive Project Manager to the CEO / Chief Revenue & Engagement Officer to ensure project needs and deadlines are documented and up to date.
• Memos & Materials: Support drafting and formatting of marketing memos; prepare copy and assemble information for campaign materials.
• Analytics & Reporting: Assist in writing campaign performance summaries and analytics reports; gather data and format findings for stakeholders.
• Cross-Functional Collaboration: Coordinate with internal departments and external partners to gather information; ensure work aligns with brand guidelines and strategic priorities; participate in marketing working groups.
• General Marketing Team Support: Provide administrative support including scheduling and meeting preparation; assist with special projects during opening periods.

Requirements

• Minimum 5–7 years of experience in project management, operations, or executive support
• Experience managing large, multi-stakeholder projects to completion
• Familiarity with marketing, communications, and / or digital workflows preferred
• Demonstrated success supporting a creative team as a project manager
• Strong written and verbal communication skills
• Proficiency with Microsoft Office Suite and project management systems such as Asana, Airtable, Smartsheet, or others

Preferred

• Familiarity with marketing, communications, and / or digital workflows preferred

Benefits

• 9 month benefits-eligible position.