The Project Manager, In-House Agency role is essential in driving SpecOps initiatives forward and ensuring flawless execution across a wide range of creative deliverables. SpecOps, Directorie’s in-house creative team, develops derivative marketing materials that align with existing brand guidelines while meeting the highest standards of quality, speed, and compliance.

In this role, the Project Manager will coordinate projects for multiple clients across diverse channels, creating and overseeing timelines, budgets, and workflows from start to finish. They’ll partner closely with the SpecOps team of designers, copywriters, editors, and developers, including external contractors, to ensure resources are effectively aligned to client needs. This role requires both strategic thinking and a hands-on approach—knowing when to guide, when to problem-solve, and when to roll up their sleeves.

The Project Manager should bring proven experience in managing creative projects within pharmaceutical, biotech, device, or healthcare industries (ideally at an agency). Familiarity with creative development processes, MLR workflows, and digital/print production is key. Beyond execution, the Project Manager will contribute ideas that optimize processes, reduce redundancy, and help elevate the team’s overall impact.

Project Manager, In Practice:

The Project Manager will actively manage various deliverables across multiple clients and Directorie internal initiatives. The skills and expertise required to be successful include:

• Understand the ins and outs of project management and apply across all initiatives
• Open projects in Directorie’s project management system (Workamajig) based on provided project intake requests, ensuring all initial setup requirements are met
• Develop comprehensive production timelines and schedules to meet project objectives
• Coordinate with internal and external creative teams to secure necessary resources
• Create project estimates and ensure proper documentation within Workamajig
• Traffic and facilitate the review of deliverables according to the project schedule to ensure project completion, including coordination with outside partners and contractors
• Monitor and guide project execution, promptly communicating and adapting plans as necessary to ensure projects stay on time and on budget
• Maintain compliance with both organizational and regulatory guidelines, emphasizing quality control during each phase of the production process
• Accurately document projects to meet quality standards while also satisfying regulatory requirements and client specifications
• Identify project risks and devise contingency plans
• Monitor project budgets, flagging any variances and recommending cost-saving measures
• Provide regular updates on project progress to internal stakeholders through status meetings and reports while managing expectations effectively

Required Qualifications:

• Bachelor's degree in Marketing, Business, or related field
• 4+ years of relevant project management experience, preferably in a pharmaceutical/health care marketing environment
• Experience in Workamajig a plus!

The skills/competencies of an ideal Project Manager:

• Organized, systematic, and detail-oriented self-starter with a "get it done" attitude
• Exceptional time and project management skills
• Strong sense of accountability for themselves, their team, and their client
• Ability to identify and resolve project issues effectively
• A belief that collaboration and teamwork generates the best product
• Excellent verbal and written communication skills
• Strong skills using Microsoft Office products
• A client-service mindset with a focus on collaboration
• The creative spirit and ability to think outside of the box
• Ability to work effectively remotely
• Desire to learn new things and adapt to new or changing conditions
• Proven track record supporting colleagues
• Flexibility to work occasional nonstandard hours to meet deadlines, satisfy urgent requests, and travel to company meetings
• Preferred location in Eastern or Central time zone

Benefits:

Directorie provides the following benefit options to qualifying employees:

• Remote working environment, equipment supplied
• 401k availability with employer matching
• In-person company and team meetings
• Paid employee medical, vision, and dental insurance
• Paid time off (company holidays and vacation)
• Unlimited personal sick leave
• Paid family and pet bereavement
• Paid maternity/parental leave
• Short-term disability and long-term disability insurance
• Life insurance
• Wellness, cellular, professional development/continuing education stipend

Starting base salary range: $72,000-$98,000 based on experience and qualifications, plus performance-based bonuses.

About Directorie

Directorie is a virtual organization with nationwide coverage. We deliver Director-level thinking and action to commercial life science brands. We step in and turbocharge brand teams to achieve their goals. Our team members have deep experience in pharmaceutical or device marketing, and they've joined Directorie to provide expert commercial marketing strategy and execution to a diverse set of clients.

Our Mission

Create opportunities to do what we love with a flexible, agile approach that can be taught, scaled, and repeated to maximize efficiencies, reduce staffing risk, and help clients thrive.

Our Values

1. Be Hungry – An enthusiastic and ambitious approach to hitting challenges head-on and a thirst for continued learning. It should be what drives you and makes your heartbeat faster. Push down that gas pedal.
2. Be Blue Collar – No task is beneath you or above you. Roll up your sleeves and jump in to try! Our clients need team members who are actively trying to make dreams come true.
3. Be a MacGyver – Find a way, be creative, and problem solve. Call upon your team, draw upon experiences, and reach for your pocketknife. We're looking for the "let's kick-ass" type!