Responsibilities

• Support end-to-end execution of events including webinars, meetings, roundtables, and conferences
• Coordinate event logistics such as registration, calendars, venues, AV, catering, and materials
• Manage event timelines, checklists, and task tracking to ensure deadlines are met
• Assist with speaker coordination, agendas, briefing documents, and content collection
• Prepare and distribute event communications, invitations, and follow-ups
• Liaise with vendors, production teams, and internal stakeholders
• Support live and on-site execution, including run-of-show and troubleshooting
• Ensure event materials meet branding and compliance requirements
• Help track attendance, feedback, and post-event reporting
• Own speaker logistics and content coordination for smaller-scale events, including sourcing, briefing, scheduling, and managing speakers end-to-end

Requirements

• Requires 5-7 years' experience
• Project Management experience, preferably in the financial services industry or a corporate environment
• Ability to manage multiple projects simultaneously
• Strong organizational skills, attention to detail and ownership of projects
• Highly organized with the ability to work in a high-pressured environment
• Ability to work in a fast-paced environment and think clearly under pressure
• Highly organized with attention to detail and excellent follow-through
• Strong verbal and written communication skills
• Strong experience with Microsoft Office Suite, including Outlook, Word, Excel and Powerpoint; Salesforce experience a plus
• Strong client management skills with the ability to influence and lead by example, fostering a positive environment
• Strong ability to create best practices and take on new initiatives independently
• Client-centric, approachable, ability to adjust to client needs and style and deepen relationships in support of their business and programs; adapt to ever-changing demands and different client work styles
• Motivated, self-starter, ability to take direction and work independently; ability to think innovatively
• Entrepreneurial
• Creative thinker
• Willingness to travel (up to 10%)
• Excellent written and oral communication skills at all levels
• Own speaker logistics and content coordination for smaller-scale events, including sourcing, briefing, scheduling, and managing speakers end-to-end
• Coordinate closely with executive offices to manage speaker engagement, availability, and expectations
• Manage the full content lifecycle, including session planning, speaker preparation, and alignment of content within the broader event agenda
• Conduct research and support content development including identifying speakers
• Support event planning and execution, including timelines, logistics, and cross-functional coordination to deliver high-quality events

Preferred

• Knowledge of relevant and interesting arts and cultural events, a plus

Benefits

• Medical, Dental & Vision which includes the option of a high-deductible health plan (HDHP) with a health savings account (HSA)
• 401 (k)
• Five Flexible Spending Accounts Options
• Generous Paid Time Off Allowance
• Employee Assistance Program (EAP)
• Life, Disability & Pet Coverages
• Wellness Stipend
• Mobile Phone Allowance
• Complimentary access to Headspace, Teladoc, Maven, Rocket Lawyer, Mobilo & more
• Aura Identity Theft Protection