About the Role

This isn’t a traditional internship or support role. You’ll be embedded in the operational engine of the agency, helping keep projects moving, productions organized, and teams aligned across Creative, Media, Account, and Production.

You’ll play a hands-on role in making sure work gets done efficiently and thoughtfully. If you’re someone who naturally spots gaps, keeps things organized, and communicates proactively, you’ll do well here.

What You’ll Do

Project & Operational Suppor

• Track active projects, timelines, and deliverables across multiple clients in ClickUp
• Monitor task progress and flag risks or bottlenecks early
• Support day-to-day office operations, keeping systems, files, and communications organized
• Assist with internal meeting prep, including agendas, notes, and action tracking
• Coordinate with vendors on documentation, invoices, and logistics
• Help troubleshoot workflow issues and keep projects moving

Production Coordination

• Support production workflows, including asset tracking and post-production coordination
• Maintain production documentation and shared drive organization

Budget Tracking & Reporting

• Assist with tracking project budgets, logging actuals, and flagging potential overages
• Support time tracking accuracy across teams
• Help pull utilization reports and support internal reporting
• Contribute to project status updates and progress reporting

Process & Systems

• Maintain and follow standardized workflows and SOPs
• Support process improvements and system updates
• Keep templates, trackers, and systems organized and up to date

Cross-Team Collaboration

• Partner with Creative, Media, Account, and Production teams to gather updates and ensure alignment
• Act as a reliable connector between internal teams and external production partners
• What We’re Looking For

Must-Haves

• Highly organized with strong attention to detail
• Proactive communicator who doesn’t wait to be asked for updates
• Comfortable managing multiple priorities and deadlines
• Strong written and verbal communication skills
• Confident using spreadsheets, project management tools, and shared systems
• Solutions-oriented mindset — you identify problems and bring ideas forward

Tools & Technology

• Google Workspace (Sheets, Docs, Drive, Calendar)
• Familiarity with ClickUp, Asana, Monday, or similar tools
• Comfortable using AI tools (ChatGPT, Claude, etc.) to support organization and workflows
• Working knowledge of spreadsheets (building trackers, not just updating them)

Nice to Have

• Exposure to video production workflows (call sheets, shot lists, on-set logistics)
• Background in communications, advertising, marketing, or related field
• Experience in an agency, production company, or fast-paced environment

What You’ll Learn

• How agency projects move from idea to execution
• Real-world production and operational workflows
• How budget tracking and utilization impact agency performance
• How strong operations support great creative work
• Cross-team communication in a fast-paced environment
• What Success Looks Like
• Projects stay on track with fewer last-minute scrambles
• Budgets and timelines are accurate, visible, and proactively managed
• Teams rely on you to keep things organized and moving forward
• You move easily between systems, people, and priorities

About Idea Peddler:

What’s it like to work at Idea Peddler?

We’re the rehab for big agency life. If you love doing smart and thoughtful work, but hate the big agency B.S., Idea Peddler might be the place for you. With appreciative and purpose-driven clients, a caring and transparent team culture, and true work-life balance, Idea Peddler is a place where you can thrive based on your own drive; a true meritocracy. In addition to having the chops to concept and execute campaigns flawlessly, curiosity, adventure, and a damn good attitude will carry you far here. We are a team of self-starters who hold dear our core values of adventure, accountability, discernment, motivation and no B.S. Full-time members of our team are rewarded for hard work and have immediate access to a robust benefits package that includes health, vision and dental benefits; 401k matching; generous paid time off; tech kit; health club stipend; cell phone credit; catered weekly meal; recurring educational opportunities and more.

Idea Peddler, founded in 2011, is a full-service agency operating on a hybrid work model that offers big agency expertise with boutique agency service. We create bespoke campaigns that deliver on clients’ unique goals and follow through with exceptional execution. In uncertain times, ideas win. Ideas that inspire. Ideas that shift behavior. And ideas that create growth. Idea Peddler holds true to the promise of doing good work for nice people. www.ideapeddler.com

Idea Peddler is proud to be an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive, equitable environment for all employees. All employment decisions are made based on qualifications, merit and business need.