Responsibilities

• Composing & distributing press invitations and red carpet media alerts for all client shows and events, and overseeing each corresponding response form and attendance list
• Managing all incoming press ticket requests in a timely manner, corresponding with members of the media and providing all essential details for attendance.
• Serving as the primary box office liaison for the Vivacity team, confirming ticket reservations for all client shows
• Coordinating with event vendors (such as signage printers, red carpet rental companies, hair & makeup artists, and stylists) in preparation for opening nights and press events, and providing on-site assistance to the team at those events
• Creating & distributing celebrity invitations for red carpet events, managing responses and correspondence with their representatives, and updating clients on the status of invites.
• Hiring house photographers and videographers for client events, and organizing approved assets like photo/video materials after the fact, for distribution to press and talent
• Researching new press contacts and story ideas, and keeping the company database of press contacts & awards nominators/voters up to date
• Occasionally overseeing on-site press access at the theater, such as talent interviews or photo/video shoots, to ensure activity is kept to agreed parameters and schedule.

Requirements

• 2 yrs experience in PR, marketing, events, theatrical producing or management, ticketing, or office administration required.
• Exemplary skills in task management, organization, attention to detail, and confidentiality
• Excellent writing, conversational, and relationship-building skills
• Bachelor’s Degree in PR, Communications, Marketing, Business, Journalism, English, or Theater, is recommended (but not required).
• Proficiency with Microsoft Word, Microsoft Excel, Google Forms, Google Sheets, Google Docs, Dropbox, Instagram, Canva, and Slack.
• Ability to maintain a positive attitude under pressure.
• A passion for theater!

Benefits

• Additional benefits include a 401(k) retirement savings program, a PTO package (vacation, holidays, remote days, sick days), and complimentary tickets to theater shows.