Responsibilities

• Initial Projects and Responsibilities-Canva Slide Deck and Design Support
• One of the first projects will be creating and formatting a professional Canva slide deck using content, branding, and direction provided
• Additional Canva responsibilities may include: Creating and updating presentations, flyers, social media graphics, and other business materials; Following existing branding, fonts, colors, templates, and visual guidelines; Turning rough information into polished, visually appealing materials; Making revisions based on feedback; Designing branded graphics for Spotify playlists and other digital content; Keeping Canva files organized and easy to locate; Carefully checking names, dates, prices, links, and other details before submitting work
• Social Media and Creative Content Support-Approximately 1–2 hours per week may be dedicated to social media and creative content support
• Responsibilities may include: Creating social media graphics and simple reels using Canva; Using photos, videos, captions, and content ideas provided; Repurposing existing content for Instagram, Facebook, TikTok, YouTube Shorts, and other platforms when appropriate; Scheduling or organizing approved posts; Maintaining a consistent visual style and brand voice; Researching relevant trends, audio, reel formats, and content ideas; Recreating trending content in a way that fits the PlayMotion Kids brand; Creating fun, engaging, and age-appropriate reels and graphics; Suggesting ideas for posts, recurring content, campaigns, or ways to repurpose existing materials; Engaging thoughtfully with relevant accounts on Instagram and Facebook; Liking, commenting on, and interacting with appropriate local childcare centers, family-focused businesses, educators, community organizations, and children’s activity providers; Helping build genuine visibility and relationships through consistent, brand-appropriate engagement; Creating and organizing Spotify playlists for classes, programs, or seasonal themes; Designing branded Canva cover graphics for Spotify playlists; Keeping playlist titles, descriptions, graphics, and links organized
• Research and Contact List Support-* Researching childcare centers, preschools, and daycare programs in specific geographic areas; Locating accurate director, owner, or administrative contact information; Researching and verifying email addresses; Entering and updating information in spreadsheets and contact lists; Organizing outreach notes and follow-up information; Checking names, locations, websites, email addresses, and other information carefully for accuracy; Clearly identifying information that could not be located or verified; Returning completed research files by the agreed-upon deadline
• Administrative and Organizational Support-* Taking written notes, voice notes, or rough information and organizing it into usable documents, records, or task lists; Entering and updating information in Notion, Google Drive, Google Docs, Google Sheets, and other systems; Maintaining contact lists and outreach records; Organizing folders, files, business documents, and Canva materials; Helping track projects, deadlines, follow-ups, and outstanding tasks; Drafting routine emails using provided templates and information; Helping keep weekly priorities organized; Assisting with other clearly defined administrative projects as needed
• Communication and Weekly Check-In-* The role includes a paid 30-minute weekly check-in to review priorities, discuss current projects, answer questions, and confirm deadlines; The weekly meeting is included within the approximately five hours per week; Regular communication is important, but the role does not require being available throughout the day. Most communication can take place through email, text, voice or shared notes, or project-management tools; Questions, missing information, or possible delays should be communicated before a deadline rather than after it has passed.
• Attention to Detail and Follow-Through-* Attention to detail is extremely important in this role; The assistant should carefully review work before submitting it, including: Names and spelling; Dates and times; Email addresses; Website links; Prices and program information; Formatting and branding; Instructions and requested revisions; I am looking for someone who closes the loop on projects by completing the work, submitting the final file or link, confirming that it has been delivered, and clearly identifying anything that remains unfinished.
• The Right Person-* You may be a strong fit for this role if you: Are dependable and consistently follow through; Have excellent attention to detail; Are creative, organized, and comfortable managing several small projects; Can take rough notes or ideas and turn them into polished work; Are comfortable working independently after receiving direction; Communicate promptly when you have questions; Meet agreed-upon deadlines; Can follow established templates and branding; Enjoy contributing ideas and finding ways to improve or repurpose content; Are comfortable receiving feedback and making revisions; Use good judgment and recognize when important information is missing; Take pride in producing accurate, complete work; Are interested in potentially taking on additional responsibilities over time

Requirements

• Experience using Canva
• Familiarity with Instagram, Facebook, TikTok, YouTube, or other social media platforms
• Ability to create polished graphics, presentations, and simple reels
• Strong internet research skills
• Comfortable using Google Drive, Google Docs, and Google Sheets
• Familiarity with Notion is helpful but not required
• Strong written communication and proofreading skills
• Ability to organize files and information clearly
• Experience supporting a small business, entrepreneur, or busy professional is a plus

Preferred

• Notion is helpful but not required

Benefits

• Flexible schedule