Responsibilities

• Manage and maintain LYZEA’s complete event calendar, including CPG conferences, beverage trade shows, wellness festivals, pop-ups, brand activations, and partnership opportunities.
• Research relevant events and proactively recommend opportunities that align with LYZEA’s brand, target customer, and retail strategy.
• Handle event registrations, applications, exhibitor submissions, sponsorship opportunities, booth reservations, credentials, and deadlines.
• Communicate directly with event organizers, venues, studios, hotels, vendors, and brand partners.
• Coordinate all logistics required for LYZEA’s participation, including booth requirements, furniture, signage, refrigeration, electricity, product delivery, sampling supplies, displays, and branded materials.
• Manage logistics for LYZEA-hosted events such as Pilates and fitness activations, wellness events, pop-ups, product launches, and collaborations with other brands.
• Source and coordinate vendors including photographers, instructors, DJs, rental companies, printers, florists, caterers, production teams, and other event partners.
• Request quotes, compare vendors, track budgets, and organize approved invoices, deposits, and payments.
• Coordinate LYZEA product quantities, shipping, transportation, refrigeration, and delivery for each event.
• Coordinate merchandise, gifting, signage, displays, event materials, and sampling supplies with LYZEA’s marketing, creative, and operations teams.

Requirements

• Extremely organized and detail-oriented
• Proactive and comfortable working independently
• Excellent at managing deadlines and multiple moving pieces
• Resourceful and able to solve problems quickly
• Strong in written and verbal communication
• Comfortable communicating with vendors and event organizers
• Able to negotiate quotes and keep projects within budget
• Interested in wellness, CPG, beverage, hospitality, fitness, beauty, or lifestyle brands
• Comfortable working directly with a Founder in a fast-moving startup environment
• Miami-based strongly preferred