Responsibilities

• Coordinate advertising schedules, deadlines, placements, and deliverables.
• Communicate with advertisers and clients regarding artwork, specifications, deadlines, approvals, and other materials needed to fulfill their advertising commitments.
• Collect, organize, and track advertising creative, logos, copy, images, links, and other assets.
• Ensure advertising materials are received on time and meet required specifications.
• Coordinate with internal team members, designers, production partners, and vendors to ensure advertisements are completed and placed correctly.
• Maintain accurate advertising schedules, trackers, client records, and related documentation.
• Proofread advertisements and review materials for accuracy before publication or placement.
• Send reminders and follow up with advertisers regarding outstanding materials, approvals, or information.
• Assist with coordinating digital, print, email, social media, and other advertising placements as applicable.
• Confirm that contracted advertising deliverables have been fulfilled and maintain records of completed placements.

Requirements

• Excellent organizational and time-management skills.
• Strong attention to detail and accuracy.
• Clear, professional written and verbal communication skills.
• Comfortable communicating directly with clients and following up on deadlines.
• Ability to manage multiple projects and deadlines simultaneously.
• Proficiency with email, spreadsheets, shared documents, and common office productivity tools.
• Comfortable learning advertising platforms, project-management systems, and other digital tools.
• Ability to work independently while collaborating effectively with a team.

Preferred

• Previous experience in advertising, marketing, publishing, media, client services, project coordination, or administrative support is preferred but not required.