Responsibilities

• Serve as a trusted partner to leadership with administrative and operational support
• Manage calendars, schedule meetings, and coordinate logistics for internal and client interactions
• Prepare meeting materials, track action items, and ensure follow-through
• Oversee day-to-day office operations and act as primary contact for vendors and facilities
• Maintain CRM systems, track leads and projects, and support client engagement
• Coordinate with external partners on marketing/content and assist with onboarding/offboarding
• Assist with contract creation, document management, and DocuSign workflows
• Maintain organized digital and physical filing systems
• Create and manage job postings, screen candidates, and coordinate interviews
• Support invoicing, accounts receivable, and administrative onboarding tasks

Requirements

• 3–5 years in operations, office management, or executive support
• Strong organizational skills with ability to manage multiple priorities
• Excellent written and verbal communication; attention to detail
• Self-starter who can work independently in a fast-paced environment
• Proficiency with Microsoft Office and common business software; quick learner of new tools

Preferred

• CRM experience
• Experience with Adobe Creative Suite and/or creative writing
• Familiarity with AI tools and platforms

Benefits

• Full benefits package including health, dental, and vision insurance
• 401K
• Paid time off and holidays