Responsibilities

• Assist with the preparation, formatting, editing, and coordination of proposals, Statements of Qualifications (SOQs), Requests for Proposals (RFPs), and Requests for Qualifications (RFQs)
• Collaborate with business development, operations, and technical teams to gather project information and develop compelling proposal content
• Maintain and update proposal templates, project descriptions, employee resumes, and marketing collateral
• Coordinate proposal schedules, deadlines, and submission requirements to ensure timely delivery
• Proofread proposal documents for accuracy, consistency, grammar, and branding
• Assist with proposal graphics, layouts, and presentation materials
• Maintain proposal content libraries and support continuous improvement of proposal processes
• Research clients, agencies, and upcoming bid opportunities to support business development initiatives
• Coordinate HRV's participation in conferences, trade shows, career fairs, client events, and industry association meetings
• Assist with event planning, logistics, registrations, promotional materials, and booth displays

Requirements

• Currently pursuing or recently completed a Bachelor's Degree in Marketing, Communications, Business, Graphic Design, Public Relations, or a related field
• Strong written and verbal communication skills
• Excellent organizational skills and attention to detail
• Ability to manage multiple assignments and meet deadlines
• Proficiency with Microsoft Office (Word, Excel, PowerPoint)
• Ability to work on-site in a professional office environment

Preferred

• Experience using Canva, Adobe Creative Suite, or similar graphic design software
• Experience creating content for LinkedIn and other social media platforms
• Basic knowledge of website content management systems (WordPress experience is a plus)
• Photography, videography, or video editing experience
• Experience using AI tools to improve productivity and content creation (ChatGPT, Microsoft Copilot, Adobe Firefly, etc.)
• Strong proofreading and editing skills
• Interest in engineering, construction, infrastructure, or professional services marketing