Marketing Proposal Coordinator at KPFF Consulting Engineers | Irvine, CA | $33/hr – $40/hr

KPFF Consulting Engineers

Marketing Proposal Coordinator

Irvine, CA (Hybrid)

$33/hr – $40/hrMid Level3+ years expFull time

Posted 4 weeks ago

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Job Summary

Own the content and proposal production flow for pursuits in a professional services setting, delivering accurate client-ready narratives, resumes, and project descriptions on tight deadlines.

Proposal ownership: prepare and assemble proposals, SOQs, and qualification packages using templates.
Content coordination: gather inputs from technical staff, ensure deadlines and submission requirements are met.

Job Description

Responsibilities

Support the preparation of proposals, SOQs, and qualification packages.
Coordinate deadlines, submission requirements, and deliverables.
Collaborate with technical staff to gather and organize content.
Draft and edit proposal narratives, project descriptions, and team resumes.
Format and assemble documents using KPFF and client templates.
Produce polished, client-ready deliverables under deadline.
Communicate with clients and KPFF Principals to coordinate submission requirements and schedules.
Maintain and update staff resumes and project sheets in Unanet.
Ensure consistency, accuracy, and quality across all materials.
Work closely with marketing team members, KPFF Leadership, engineers and project managers, and other internal teams.
Support team efforts to meet deadlines and deliver high-quality work.

Requirements

3+ years of marketing experience (AEC or professional services preferred)
Associate’s degree in Marketing, Communications, or related field
Strong proficiency in Adobe InDesign
Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, OneNote)
Experience with Microsoft Teams and SharePoint
General proficiency working in a PC/Windows-based environment
Strong written and verbal communication skills with a command of grammar and clarity
Ability to manage multiple deadlines daily in a fast-paced environment
Availability to work standard business hours (Monday through Friday)

Preferred

Bachelor’s degree in Marketing, Communications, or related field
Experience with Unanet or similar CRM systems
Familiarity with Adobe Creative Cloud, including Photoshop and Illustrator
Experience with workload or task tracking systems

Benefits

7 paid holidays, and 2 floating holidays for you to use each year.
2 weeks of vacation annually, with competitive seniority-based accruals.
2 weeks of personal and sick time to care for yourself and your family members.
KPFF will contribute 3% of your base salary to your 401 (k) regardless of your contribution.
KPFF Paid Family Leave: Provides 60% of your base salary while on an approved leave for up to 6 weeks in a rolling 12-month period.
40-hour work schedule, Monday through Friday.
Medical insurance options to choose from, VSP Vision Insurance, and Delta Dental Insurance.
Semi-annual Bonuses.
Opportunities for educational events, relationship building, and fun!
This is a non-exempt position. All overtime hours are paid at a time-and-a-half hourly rate.

KPFF Consulting Engineers

KPFF is a multi-office, multi-discipline engineering firm. We’re driven by a commitment to our core values of Excellence, Trust, Relationships, Stability, and Passion; defining our professional practice, how we are organized and our commitment to our clients and employees. For more than 60 years, KPFF has provided creative, practical solutions for projects of all kinds, scales and industries. We approach every design challenge to fulfill our passion for solving problems, delivering excellence and enabling the growth and creativity of our people, partners and profession.

Founded in 1960

Seattle, Washington, USA

1.4K employees (137 in marketing)

www.kpff.com