Responsibilities

• Serve as the primary project coordinator for the Marketing Department, tracking timelines, managing approvals, and ensuring projects move efficiently through all stages of development.
• Coordinate communication and workflow across Marketing, Press, Development, Artistic, Ticketing, General Management, Production, and external partners to ensure deadlines are met and information is shared effectively .
• Schedule and coordinate department meetings, project check-ins, and cross-functional planning sessions, preparing agendas and tracking follow-up items as needed.
• Coordinate logistics for marketing events, community engagement initiatives, press events, and special institutional activations in partnership with other departments.
• Prepare and distribute daily ticket sales reports and other recurring marketing updates to senior leadership.
• Coordinate with Ticketing and other internal departments to ensure ticket inventory, promotional offers, and marketing initiatives are aligned and communicated effectively.
• Manage required industry and union postings, notices, and related administrative processes.
• Maintain project documentation, timelines, meeting notes, and internal marketing calendars to ensure clear communication across the department.
• Facilitate invoice processing, in coordination with Director of Marketing, to ensure actualization and precision in budgets.
• Provide support for community engagement and social media initiatives as needed, assisting with logistics, content coordination, and audience interaction.

Requirements

• Bachelor's degree or equivalent professional experience.
• 1–3 years of experience in marketing, project coordination, administration, communications, arts management, or related field.
• Outstanding organizational and project management skills with exceptional attention to detail.
• Ability to manage multiple projects simultaneously while maintaining accuracy, meeting deadlines, and adapting to changing priorities.
• Excellent written, verbal, and interpersonal communication skills with a collaborative and customer-service-oriented approach.
• Demonstrated ability to anticipate needs, solve problems proactively, and follow projects through completion.

Preferred

• Experience coordinating meetings, managing calendars, and supporting senior leadership is preferred.
• Proficiency in Microsoft Office Suite, Google Workspace, and project management platforms such as Asana, Monday.com, Airtable, or similar tools is a plus.
• Experience working with CRM, ticketing, or marketing platforms is helpful but not required.
• Interest in digital marketing, social media, and community engagement is a plus.
• A strong interest in theater and performing arts is highly desirable.

Benefits

• This is a full-time, exempt, salaried position with an annual salary range of $60,000 - $65,000.