Coordinate and manage end-to-end marketing projects across campaigns, creative, and external partners to deliver on timelines, quality, and brand standards.

• Coordinate and track marketing projects from kickoff to delivery, ensuring timelines, dependencies, and approvals are visible.
• Align cross-functional teams and external vendors, documenting decisions and actions to maintain momentum.
• Streamline workflows and calendar discipline, optimizing production templates and processes across campaigns.

Responsibilities

• Receive, review, assign, and manage incoming marketing requests across campaigns, creative deliverables, and content needs.
• Prioritize and schedule projects based on deadlines, resources, and strategic goals.
• Review project briefs and ask clarifying questions to ensure objectives, deliverables, and timelines are clearly defined before work begins.
• Facilitate project kickoffs, sprint planning sessions, and cross-team check-ins to align stakeholders.
• Serve as a central point of coordination between creative, digital, content, leadership, and external partners.
• Communicate timelines, dependencies, workloads, and production priorities clearly across teams to maintain alignment and keep projects on track.
• Coordinate and schedule key meetings, document decisions and action items, and ensure follow-up.
• Manage and maintain the master marketing calendar, ensuring campaigns, events, and deliverables align with organizational priorities and milestones.
• Identify opportunities to streamline processes, reduce turnaround times, and improve quality.
• Adjust timelines, priorities, and workflows as project needs evolve while ensuring stakeholders remain informed and aligned.
• Build, organize, and maintain projects, timelines, task assignments, approvals, and deliverables within Basecamp and other project management systems.
• Own project visibility across the marketing department by proactively tracking deadlines, dependencies, workloads, approvals, and production progress from kickoff through completion.
• Monitor project backlog, follow up with stakeholders, and proactively address bottlenecks or shifting priorities to keep deliverables on schedule.
• Help establish and maintain scalable production workflows, templates, and organizational systems that improve efficiency across the department.
• Assist with coordinating photo and video production projects, including scheduling, resources, and deliverables.
• Support event marketing initiatives by tracking timelines and ensuring cross-team coordination.
• Ensure production schedules align with overall campaign timelines.
• Liaise with external vendors, agencies, and freelancers to manage timelines and deliverables.
• Request quotes, review contracts, and ensure timely delivery of outside creative or production needs.
• Ensure vendor deliverables meet Velocity’s quality and brand standards.

Requirements

• Proven ability to manage multiple marketing campaigns, creative projects, and event-based initiatives concurrently
• Strong interpersonal and communication skills with the ability to collaborate across departments
• Proficiency in project management tools (Basecamp, Monday.com, Asana, Trello, or similar)
• Familiarity with marketing channels including digital, print, video, events, and PR
• Strong reporting and documentation skills, including archival of project records
• Composed under pressure and adept at problem-solving in dynamic, shifting environments
• Strong understanding of creative production workflows, including design, photography, video, print production, and marketing deliverables
• Highly organized, detail-oriented, and proactive with strong follow-through and accountability
• Ability to manage multiple fast-moving projects simultaneously while maintaining accuracy, organization, and communication across teams
• Comfortable operating in fast-paced environments with shifting priorities and deadlines
• Bachelor’s degree in Marketing, Communications, Project Management, or related field preferred
• 3–5 years of experience in marketing production coordination, creative operations, project trafficking, agency production, or similar workflow-focused role
• Project management certification (PMP, CAPM, or equivalent) a plus
• Experience in automotive, luxury, or lifestyle industries preferred but not required

Preferred

• Automotive, luxury, or lifestyle industries experience preferred
• Project management certification (PMP, CAPM, or equivalent) a plus
• Experience with Basecamp, Monday.com, Asana, or Trello preferred

Benefits

• Health & Wellness: Health/Dental/Vision/Life/Disability/Aflac available after 60 days
• Retirement: 401(k) with company match after 6 months at next enrollment period
• Paid Time Off: Paid time off and paid holidays
• Additional Perks: Company sponsored events, tool program, merchandise discounts, friendly team environment