Responsibilities

• Own project timelines, task lists, production calendars, deadlines, and deliverables.
• Coordinate the handoff from sales and strategy to creative, media, video, and production.
• Turn proposals, scopes of work, and creative briefs into clear project plans and assignments.
• Keep project information current and visible in Asana, Slack, Google Drive, and other workflow systems.
• Assign tasks and deadlines to designers, video editors, production staff, freelancers, and partners.
• Collect, organize, and track client assets, feedback, and approvals.
• Manage video-production workflows, including pre-production scheduling, review deadlines, revisions, and final delivery.
• Keep client communication organized and moving forward.
• Maintain and improve flywhl’s project-management processes, templates, checklists, reporting, and closeout procedures.

Requirements

• Three to five years of experience in marketing operations, project management, production coordination, or a similar role.
• Strong organizational skills and the ability to manage several projects, deadlines, people, and priorities at once.
• A clear, proactive communication style, strong follow-through, and the confidence to hold others accountable.
• Comfort coordinating creative, design, video, media, clients, freelancers, and external partners.
• Comfort working with tools such as Asana, Slack, Google Docs, Google Sheets, Google Drive, AI tools, project-management systems, and video-review platforms.
• The ability to understand creative briefs, production schedules, video deliverables, client feedback, and approval processes.

Preferred

• Experience working at an advertising or marketing agency, media company, or creative studio.
• Experience coordinating video production.
• A background in automotive, motorsports, enthusiast, or performance businesses.
• Experience coordinating on-location shoots, automotive events, car shows, or live activations.
• Familiarity with video-review platforms, digital asset management, content calendars, and production-management tools.
• Experience coordinating freelancers, contractors, vendors, crew members, or external agencies.
• A basic understanding of marketing strategy, creative development, paid media, and client-service workflows.

Benefits

• We provide a full benefits package, including contributions toward medical, dental, and vision insurance, life insurance, an Employee Assistance Program (EAP), paid time off, holidays, and sick leave.