Responsibilities

• Lead planning and execution of all university commencement ceremonies, including project management, logistics, vendor coordination, communications, website updates, ceremony materials, scripts, scheduling, and stakeholder coordination.
• Serve as project manager for major Academic Affairs initiatives and events, including Promotion and Tenure recognition, faculty awards, receptions, student success events, and other special programs.
• Develop project plans, timelines, budgets, and implementation strategies to ensure successful execution of divisional initiatives.
• Coordinate planning meetings and collaborate with campus partners to manage event logistics and operational requirements.
• Partner with the Business Manager to develop and monitor event budgets and expenditures.
• Evaluate event outcomes and implement continuous improvements to enhance future programs.
• Provide consultation and guidance to college administrative staff on event planning, university protocols, and operational standards.
• Develop and implement integrated marketing and communication strategies that promote Academic Affairs initiatives, programs, and events.
• Serve as the primary communications resource for the Office of the Provost by preparing executive correspondence, presentations, reports, newsletters, announcements, and other communications.
• Coordinate divisional communications to ensure consistent messaging across colleges, departments, faculty, staff, students, and external audiences.

Requirements

• Bachelor's degree in applicable field.
• Five (5) years of experience in marketing, communications, project management, event management, or a related field.
• Master’s degree in applicable field and three (3) years of experience in marketing, communications, project management, event management, or a related field. (Substitution allowed)
• Demonstrated experience managing large-scale events and multiple concurrent projects.
• Experience developing marketing and communication strategies across multiple platforms.
• Experience supervising employees or leading cross-functional teams.
• Excellent written, verbal, and interpersonal communication skills.
• Strong organizational, analytical, and project management skills.
• Ability to build collaborative relationships across a complex organization.
• Ability to exercise sound judgment, discretion, and confidentiality.

Preferred

• Master's degree in Marketing, Communications, Public Administration, Higher Education Administration, or Business Administration.
• Experience in higher education.
• Experience leading commencement ceremonies or other large-scale institutional events.
• Experience with website content management systems, project management software, and survey platforms.
• Experience working collaboratively across multiple colleges or divisions.
• Conversational Spanish proficiency.

Benefits

• From our generous benefits package and professional development opportunities, to our retirement programs and our commitment to service excellence, the Island University is an engaging and rewarding place to work.
• INSURANCE: Medical $0 - $30 per month for Employee Only coverage after university contribution ($920 value). Up to 83% of premium covered by the university: Employee and Spouse Employee and Children Employee and Family coverage Dental & Vision Life Insurance, Accidental D&D, Long Term Disability, Flexible Spending Account and Day Care Spending Account
• DUAL CAREER PARTNER PROGRAM
• ON-CAMPUS WELLNESS OPPORTUNITIES
• Work Life Solutions: Counseling, Work Life Assistance, Financial Resources, and Legal Resources
• Tuition Benefits: Public Loan Forgiveness Book scholarships 100% tuition coverage for up to 18 credit hours per fiscal year (other rules may apply).
• Retirement: Teacher Retirement System of Texas (TRS) or Optional Retirement Plan (ORP) Voluntary Tax Deferred Account/Deferred Compensation Plan
• Time Off: 8+ hours of vacation paid time off every month. 8 hours of sick leave time off every month. 8 hours of paid time off for Birthday leave. 12-15 paid holidays each year.