Marketing & Events Coordinator

Responsibilities

• Help prepare targeted mailers and event invitations, maintain contact lists, and coordinate follow-up with the business development team.
• Research relevant industry conferences and events; organize registration deadlines, team travel arrangements, itineraries, meeting schedules, and event materials.
• Help plan and execute seminars, webinars, and small business-owner events, including venue or platform coordination, invitations, registrations, reminders, speaker logistics, and follow-up.
• Support podcast production by researching guests, coordinating outreach and scheduling, preparing briefing materials, organizing recordings, and working with editors on delivery deadlines.
• Adapt approved materials into branded invitations, handouts, presentations, social graphics, and podcast promotion using Stellamont’s templates.
• Keep marketing projects and events organized by maintaining calendars, tracking deadlines, and coordinating tasks with the team.
• Keep event and campaign contacts organized, coordinate follow-up with the business development team, and track attendance, responses, and results.

Requirements

• A degree in marketing is required.
• Strong organization, attention to detail, and reliable follow-through across multiple deadlines.
• Clear written and verbal communication and confidence coordinating with vendors, guests, speakers, and teammates.
• Experience supporting marketing campaigns, events, administrative projects, or production workflows. Internships, freelance work, student organizations, and relevant personal projects count.
• Comfort with spreadsheets, calendars, project-management tools, and basic design or presentation software.
• An eye for consistent branding and the ability to work from established templates.
• Resourcefulness, curiosity, and comfort using AI tools to support your work while checking the finished result.
• Experience with direct mail, events, podcasts, or B2B marketing is helpful, but you do not need to have done all of them. Prior financial-services experience is not required.