Responsibilities

• Serve as the marketing team's project coordinator — maintaining operational schedules, tracking deliverables, and keeping campaigns and initiatives on deadline.
• Maintain a master marketing calendar covering events, campaigns, content launches, and key internal milestones.
• Manage and maintain an inventory of marketing materials; coordinate creation of new materials with internal stakeholders and external vendors.
• Coordinate tasks outsourced to external vendors — including print production, promotional items, and creative execution — managing timelines, quality, and invoicing.
• Support the marketing team in day-to-day execution: communicating deliverable requirements, tracking progress, and flagging risks to leadership.
• Review campaign and event metrics with the support of marketing operations; support marketing leadership with performance reporting.
• Own marketing budget tracking — maintaining an up-to-date view of spend vs. plan across all programs, events, and vendor commitments.
• Process invoices, match receipts and ensure accurate budget coding for finance.
• Flag budget variances proactively and support marketing leadership in reforecasting as needed.
• Manage vendor relationships and negotiate pricing to maximize budget efficiency.

Requirements

• Bachelor's degree in Marketing, Business Administration, Communications, or a related field.
• 3-5 years of experience in a marketing operations, events coordination, or marketing coordinator role — preferably in a SaaS or B2B technology environment.
• Demonstrated project management skills: able to run multiple workstreams simultaneously, build workback schedules, and hold timelines.
• Hands-on budget management experience: comfortable tracking spend, processing invoices, and maintaining accurate budget records.
• Strong attention to detail — you catch errors before they become problems.
• Excellent communication and interpersonal skills; able to work across functions and manage external vendors effectively.
• Proficiency in Microsoft Office Suite; familiarity with project management tools (e.g., Asana, Monday.com), CRM systems, and email marketing platforms.
• Adaptability and willingness to travel and work flexible hours around event schedules when needed.
• A proactive, get-it-done attitude — you take ownership, anticipate needs, and follow through without being closely managed.