Responsibilities

• Own and continuously update the annual conference and event pipeline/calendar across all UBC business segments; track emerging venues and events and ensure Leadership and Sales have visibility into the collective opportunity.
• Evaluate event ROI using quantitative and qualitative metrics; make data-driven recommendations on which events to invest in, scale, or sunset.
• Manage all logistical elements for conferences, tradeshows, advisory boards, and corporate meetings, including booth design, vendor coordination, travel logistics, and on-site execution.
• Coordinate with internal stakeholders across Sales, Marketing, and business segment leadership to align messaging, booth staffing, and sales enablement materials for each event.
• Oversee relationships with event vendors, venues, and third-party suppliers; negotiate contracts and manage budgets to maximize value.
• Ensure compliance with applicable industry regulations and company policies for all events, particularly those involving healthcare professional engagement or promotional activities.
• Serve as the central point of contact for all event-related inquiries, building trust and streamlining communication with cross-functional teams.
• Collaborate with content and digital marketing teams to develop pre-event promotions, on-site materials, and post-event follow-up campaigns.
• Brief executives and sales teams ahead of conferences, providing competitive intelligence, talking points, and meeting schedules.
• Track and report on event performance against defined KPIs, including lead generation, attendee engagement, cost-per-lead, and post-event pipeline impact.

Requirements

• Bachelor’s degree in Marketing, Communications, Hospitality Management, Business Administration, or related field
• 5–7 years of event planning and management experience, with demonstrated ownership of a high-volume event portfolio (20+ events annually)
• Experience within the healthcare, life science, or regulated industries (B2B or B2C) preferred
• Excellent organizational and project management skills with strong ability to manage many deliverables and timelines simultaneously to meet deadlines and stay on-budget
• Must excel in fast-paced, entrepreneurial atmosphere and have a growth mindset to pivot quickly with new direction
• Must take ownership and accountability to work autonomously and move work forward in a strategic, efficient manner
• Natural ability for proactive outreach to various stakeholders and willingness to foster strong partnerships; demonstrated ability to build consensus across functions without direct authority
• Must have strong communication and presentation skills with the ability to brief senior leadership and cross-functional teams
• Strong budget management skills, including vendor negotiation, cost tracking, and ROI analysis
• Experience with event management software (e.g., Cvent), project management platforms (e.g., Smartsheet, Wrike, Monday.com), and marketing automation tools (e.g., HubSpot)

Preferred

• CMP or CSEP certification a plus
• Experience managing agency relationships related to event production or booth design a plus
• Salesforce experience a plus
• Familiarity with hybrid and virtual event platforms a plus

Benefits

• Remote opportunities
• Competitive salaries
• Growth opportunities for promotion
• 401K with company match*
• Tuition reimbursement
• Flexible work environment
• Discretionary PTO (Paid Time Off)
• Paid Holidays
• Employee assistance programs
• Medical, Dental, and vision coverage
• HSA/FSA
• Telemedicine (Virtual doctor appointments)
• Wellness program
• Adoption assistance
• Short term disability
• Long term disability
• Life insurance
• Discount programs