Responsibilities

• Managing and coordinating the proposal process from initial kick-off to final interview: developing proposal schedules and coordinating team members to ensure established deadlines are met, identifying and communicating risks.
• Identify and analyze government solicitations to determine requirements, evaluation factors, compliance elements, and win themes; search industry and government websites to identify potential business opportunities.
• Managing Deltek VantagePoint marketing module: maintain accuracy of lead/opportunity pipeline, client contact database, teaming partner history, and track proposal submittals, wins, and losses.
• Developing, writing, and editing proposal sections, including executive summaries, technical narratives, management plans, past performance, and resumes.
• Translating complex technical and operational concepts into clear, persuasive, and customer-focused content.
• Ensure proposal content is fully compliant with solicitation instructions, formatting requirements, and page limitations.
• Coordinating input from subject matter experts, graphics teams, and subcontractors to produce a cohesive final submission.
• Applying proposal best practices, including storyboarding, outlining, and iterative reviews (e.g., color team reviews).
• Editing and proofreading content for clarity, consistency, grammar, and alignment with corporate voice and branding; maintaining version control and adhering to proposal schedules and deadlines.
• Supporting post-submission activities, including responses to clarification requests and lessons-learned documentation.
• Maintaining marketing asset libraries: collecting and updating high-resolution project photography, technical project sheets, and standardized staff resumes with current credentials, certifications, and project experience.
• Coordinating updates to the company website and social media platforms (LinkedIn) to highlight new project wins, staff milestones, and integrated firm news.
• Assisting in the creation and production of non-proposal marketing materials, including "The Story" pitch decks, capabilities statements, and interview leave-behinds.
• Coordinating the firm's presence at industry conferences (AAAE, ACC, etc.), managing booth logistics, sponsorship requirements, and attendee lead-tracking.
• Supporting internal and external communications by drafting content for quarterly newsletters, town hall presentations, press releases, and post-acquisition brand transitions.
• Conducting targeted research on industry trends, competitor activities, and specific client "pain points" to support strategic BD efforts.