Responsibilities

• Serve as a first point of contact for internal marketing requests, helping intake, route, and track requests to ensure timely follow up and clear communication.
• Manage ordering and fulfillment of marketing materials, including swag, printed materials, supplies, and promotional items, ensuring accuracy, inventory awareness, on time delivery, and basic budget tracking.
• Support execution of the New Donor Welcome experience by coordinating timelines, regularly updating and printing mailings, digital touchpoints, and working with Donor Relations Volunteers.
• Project management coordination, including maintaining project plans, task lists, timelines, and status updates in project management tools.
• Support event marketing and logistics, including preparation of materials, timelines, on site support as needed, and post event follow up.
• Monitor media coverage, track mentions, organize press materials, and assist with reporting in support of PR activities.
• Coordinate content related tasks such as organizing creative assets, updating trackers, and supporting review workflows.
• Maintain organized records, documentation, and shared folders to support team efficiency and knowledge sharing.
• Support marketing reporting by gathering data, organizing inputs, and assisting with basic performance summaries.
• Process and track invoices and expenses.

Requirements

• Two years in a marketing, communications, administrative, or coordination role
• Bachelor’s degree in marketing, communications, or related field; or substitution of education for experience on a year-for-year basis
• Proficiency in Office 365 (Word, Excel, Outlook, PowerPoint); familiarity with SharePoint and Microsoft Teams; proficiency in CRM or other database programs
• Ability to follow and support strategic direction while executing tasks with strong attention to detail
• Ability to travel to departmental and organizational meetings as needed

Preferred

• Non-profit fundraising experience
• Experience supporting marketing activities such as project coordination, event support, content organization, vendor coordination, or reporting
• Familiarity with integrated marketing tactics across PR and media relations, advertising, events, and direct response channels
• Experience with project management tools (Teamworks, Asana) and creative review tools (GoVisually)
• Proficiency in Office 365 (Word, Excel, Outlook, PowerPoint); familiarity with SharePoint and Microsoft Teams; CRM or database programs

Benefits

• Excellent Medical, Dental, and Vision Insurance
• Flexible work schedule options
• Life insurance & AD&D
• Generous vacation time, sick leave, and up to 12 paid holidays per year
• 401k retirement plan
• Employee Assistance Plan