Responsibilities

• Owns tradeshow execution, vendor coordination, sponsorship deliverables, team coordination and cross‑functional program management across sales, client experience, and other key stakeholders.
• Event & Tradeshow Management: Leads planning and execution for regional and national conferences including registration and sponsorship logistics, Exhibitor communications and deadlines, On‑site logistics including show orders, shipping and handling, Internal coordination across various stakeholders, Serves as the primary point of contact between HealthMark and event organizers, Supports client-facing events, ensuring brand consistency and high-quality engagement, Ensures key milestones are tracked, documented and executed.
• Vendor & Budget Coordination: Manages relationships with external vendors and agencies, including creative partners, promotional product vendors, event venues and conference service providers, Coordinates invoice tracking, cost summaries and budget inputs for marketing programs and events, Sources, prices and manages inventory for swag and other promotional items.
• Marketing Program & Content Support: Supports marketing team programs which may include lead generation, marketing campaigns, email marketing and website, Identifies gaps and risks in marketing processes and proposes improvements, Documents requirements, timelines and dependencies to prevent missed opportunities or deadlines, Manages requests from other internal teams for marketing support, Updates content from other departments to ensure consistency with the HealthMark brand and style

Requirements

• 1-3 years of experience in B2B marketing
• Bachelor’s degree in marketing, communications, or related field
• Experience with InDesign or similar is a plus
• Exceptional attention to detail and follow‑through
• Clear written and verbal communication skills
• Strong program and project management capabilities
• Excellent organizational skills, with the ability to manage competing priorities and maintain accurate documentation
• Proven ability to prioritize and deliver against multiple deadlines across concurrent initiatives
• Demonstrated ability to manage relationships with vendors, agencies, and external partners
• Familiarity with digital marketing tools and healthcare industry trends is a plus

Preferred

• InDesign experience or similar
• Familiarity with digital marketing tools
• Healthcare industry trends familiarity