Responsibilities

• Manage the firm’s formal RFP and proposal process, including preparing qualifications packages, compiling full proposals, coordinating technical content with firm leadership and technical staff, and producing polished submissions.
• Track open opportunities, business development pursuits, pipeline activity, and the firm’s soft backlog.
• Develop interview materials and presentations for shortlisted pursuits.
• Write, edit, and maintain technical marketing content, including project descriptions, employee resumes, firm qualifications, service descriptions, and proposal narratives.
• Maintain and update the firm’s marketing collateral, proposal templates, marketing resources, and brand standards.
• Design brochures, presentation decks, flyers, project sheets, and other marketing materials.
• Manage and update the firm’s website, including project pages, leadership team bios, and service information.
• Create and schedule content for LinkedIn, email communications, and other digital marketing channels.
• Help coordinate company events, recruiting events, tabling materials, and related marketing support.
• Support the firm’s AI integration efforts to improve workflows and internal efficiencies.

Requirements

• Bachelor’s degree in Marketing, Graphic Design, Communications, Engineering, or related discipline
• 1–5 years of experience in marketing, proposal coordination, communications, graphic design, or a related role, preferably within the architecture, engineering, construction, or professional services industry
• Strong writing, editing, proofreading, and verbal communication skills
• Strong graphic design skills with the ability to create clear, polished, and visually consistent marketing materials
• Proficiency in Adobe Creative Suite, including InDesign, Illustrator, and Photoshop; familiarity with motion graphics, presentation design, or video production is a plus
• Experience with website content management systems such as WordPress preferred
• Familiarity with email marketing platforms such as Constant Contact preferred
• Strong organizational and project management abilities, including coordinating multiple deadlines, managing production workflows, and maintaining meticulous attention to detail across deliverables
• Ability to manage multiple deadlines, coordinate competing priorities, and maintain strong attention to detail in a deadline-driven environment
• Ability to collaborate with leadership, technical staff, and business development team members

Preferred

• motion graphics, presentation design, or video production is a plus
• Experience with AI tools, video content tools, or emerging marketing technologies is a plus
• Experience with WordPress preferred
• Familiarity with Constant Contact preferred

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Professional development assistance
• Retirement plan
• Tuition reimbursement
• Vision insurance