Responsibilities

• Produce RFP/RFQ responses, SOQs, and project sheets in InDesign, maintaining firm templates and brand standards
• Manage proposal production calendars and deadlines across multiple concurrent pursuits
• Format and proof all outgoing marketing materials, including resumes, project descriptions, and boilerplate content
• Maintain and update the project and staff resume database
• Coordinate with subconsultants to collect required forms, resumes, and past performance documentation for teaming submissions
• Support production of firm collateral: capability statements, award submissions, and website/social content assets
• Assist with photography coordination and image library organization for proposal and marketing use
• Proofread and quality-control all deliverables prior to senior staff review and submission
• Track submission requirements, including page limits, format specs, and portal upload procedures, for public and private sector RFPs

Requirements

• 3-5 years of relevant experience; AEC industry experience required
• Proficiency in Adobe InDesign required
• Familiarity with CRM platforms, such as HubSpot, Content Management Systems, and email marketing/social publishing tools
• Highly organized, with strong attention to detail and comfort working within brand/template systems rather than building from scratch each time
• Able to manage multiple deadlines in a fast-paced pursuit environment

Preferred

• working knowledge of Illustrator and Photoshop preferred
• Graphic design skills and a strong eye for layout and typography preferred
• Bachelor's degree in architecture preferred; degrees in graphic design, marketing, or communications are also acceptable, with AEC industry experience as a minimum requirement