Marketing & Administrative Specialist

Responsibilities

• Coordinate and supervise all administrative, budgetary, domestic sales and marketing activities for an academic unit or departmental business unit.
• May be responsible for technical documentation, editing and compiling and producing materials required for final publication; act as event and meeting coordinator for seminars and trade shows.
• May produce advertising and promotional material used in trade magazines and at trade shows.
• Act as point of contact for meeting arrangements, create agendas, arrange events and event-planning, attend seminars, create and distribute hand-outs, coordinate refreshments, mail-outs, create presentations and maintain assigned websites for the unit.
• May develop the marketing plan for the division or unit and track the project deliverable.
• May manage the implementation steps to include identifying participants, constructing data mining forms, soliciting member information, configuring databases, setting-up host server, populating and maintaining websites for the unit.
• Perform other duties as assigned

Requirements

• Technical Diploma, Associate's Degree or equivalent combination of education and experience
• Position is on call 24/7 for response to news/incidents and other events impacting the Institute.
• Three to five years job related experience

Preferred

• Bachelor's Degree preferably in Business Management, Communications or related field
• Experience in digital marketing, social media management, or email marketing, preferably in higher education, research, nonprofit, or mission-driven organizations.
• Demonstrated experience supporting revenue-generating or lead-driven marketing initiatives.
• Experience using analytics and reporting tools (e.g., Google Analytics, social media insights dashboards).
• Experience managing digital assets and maintaining brand standards.
• Knowledge of accessibility and inclusive design.