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Vaniam Group

Intern - AI Operations and Enablement, Enterprise Data, Analytics and Innovation

Chicago, IL (Remote)

Salary Not AvailableInternship

Posted 3 months ago

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Job Description

Intern, AI Operations and Enablement     What You’ll Do Vaniam Group is building AI into the way we work, and this role gets to work at the center of that effort. As our AI Operations and Enablement Intern, you'll partner with teams across the organization to identify high-leverage workflows, design AI-powered solutions, and create resources that make it easier for every employee to work smarter. This is a hands-on, cross-functional role for someone who thrives at the intersection of process improvement and emerging technology.    What You’ll Work On  
  • Audit existing workflows across functions (Client Services, Scientific Communications, People Operations, Business Development) to identify repetitive, high-effort tasks suited for AI enablement 
  • Design and build standardized AI workflow playbooks that document step-by-step processes for using AI tools in day-to-day work 
  • Develop a reusable prompt library and set of standard operating procedures (SOPs) for Claude, Copilot, and other approved AI tools, tailored to each functional area 
  • Pilot AI-enabled workflow improvements with at least two teams, gather feedback, and iterate on the playbooks based on real-world use 
  • Create training materials and quick-reference guides that support AI adoption across the organization 
  • Present a final recommendations deck to leadership outlining adoption progress, measurable impact, and a roadmap for continued enablement 
  What You’ll Learn 
  • How to assess organizational readiness for AI adoption and design change management strategies 
  • Prompt engineering techniques and best practices for enterprise AI tools, including Claude and Copilot  
  • Cross-functional stakeholder management in a fully remote, fast-paced environment 
  • How to translate ambiguous operational challenges into structured, scalable solutions 
  • The medical communications industry and how AI is reshaping healthcare marketing and scientific engagement 
  What You Must Have  Education:  
  • Currently pursuing a bachelor's or master's degree in business, Information Systems, Data Science, Organizational Development, or a related field  
  Skills and Competencies: 
  • Demonstrated interest in AI, automation, or process improvement (coursework, personal projects, or prior experience) 
  • Strong written and verbal communication skills, with the ability to document processes clearly for non-technical audiences 
  • Comfort working independently in a fully remote environment with collaborators across multiple time zones 
  Time Requirements:  
  • Availability to work at least 20 hours per week for 10–12 weeks (June through August 2026) 
  The Team You’ll Work Closest With You will work closely with the Enterprise Data, Analytics and Innovation department and collaborate with functional teams across Vaniam Group, including Client Services, Scientific Communications, People Operations, and Business Development.     Why You’ll Love Us 
  • 100% remote environment  
  • Positive, diverse, and supportive culture 
  • Passionate about serving clients focused on Cancer and Blood diseases 
  • Generous parental leave benefit 
  • Work-Life Balance and Flexibility 
      About Us Vaniam Group is an oncology‑led partner to biopharma companies working at the forefront of complex, high‑science medicine. With deep expertise in oncology and hematology, Vaniam Group helps clients make sense of evolving data, emerging insights, and real‑world dynamics so teams can make confident decisions and move programs forward with clarity. The company combines scientific depth, close collaboration with the medical community, and an integrated approach to insight and data that supports strategy across the oncology lifecycle. While oncology is where Vaniam Group’s work is most established and refined, the same rigor and expertise are applied in other therapeutic areas where the science is complex and the stakes are high. For more information, visit www.VaniamGroup.com.   
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Vaniam Group

Vaniam Group is a people-first, purpose-driven, independent network of healthcare and scientific communications agencies committed to helping our clients and our people realize their full potential. Founded in 2007 as a 100% virtual-by-design organization, Vaniam Group is a WBENC-Certified Women’s Business Enterprise (WBE). Vaniam Group companies include Bio Linx, Bio Connections, Nexus, Nexus Science, Team 9, Team 9 Science, Second City Insights, Second City Science, CurioScience, Bio Ascend, and Women Leaders in Oncology.Vaniam Group aspires to elevate the way our people and our clients think, work, and communicate within the oncology and hematology therapeutic marketplace. We partner with biotech and pharmaceutical clients’ commercial, medical, and clinical teams to create and communicate a differentiated value proposition at the brand, franchise, and corporate level. By identifying and engaging the right external experts, our clients’ initiatives yield deep insights that in turn inform effective strategies and impactful communication of clinical science. Our virtual-by-design model not only allows us to hire the best talent regardless of geography but inspires us to redefine and unlock the possibilities of the 21st century workplace. To learn more, please contact us at hello@vaniamgroup.com or 773-260-0267.

Founded in 2007
Chicago, Illinois, USA
241 employees (66 in marketing)
vaniamgroup.com