ROLE OVERVIEW

The Full Cycle Bookkeeper plays a critical role in supporting the financial health and operational success of Viden Marketing. This position is responsible for the day-to-day financial execution of the business, including billing, collections, payments, and reconciliations.

This is an opportunity for someone who wants more than just a traditional bookkeeping role. You’ll have visibility into how the business operates, the ability to improve processes, and the chance to work closely with leadership and external financial partners.

This role sits at the intersection of accuracy, organization, and flexibility as needed. You’ll be trusted to keep the financial engine of the business running smoothly while contributing to a strong foundation for growth.

RESPONSIBILITIES

Billing & Invoicing

• Create and send retainer invoices each month
• Create and send media estimate each month
• Prepare and distribute invoices
• Maintain organized billing documentation

Accounts Receivable

• Record and apply incoming payments
• Follow up on outstanding balances
• Manage payment plans and reminders
• Maintain clear communication records

Accounts Payable & Media Payments

• Process and pay media bills and vendor invoices
• Manage cash in advance requests
• Maintain organized vendor and station communication
• Support strong partner relationships through reliable payments and responding to inquiries

Financial Accuracy & Reconciliation

• Reconcile QuickBooks to internal tracking systems
• Reconcile balance sheet accounts quarterly
• Review transactions for consistent and accurate coding
• Perform bank and credit card reconciliations

Media Financial Tracking

• Maintain media tracking spreadsheets
• Reconcile media invoices to post logs
• Research media discrepancies and resolve issues
• Track overages, underages, and credits
• Reconcile client invoices, credits, and adjustments
• Ensure alignment between media activity and financial records

General Bookkeeping

• Process daily financial transactions
• Maintain client and vendor accounts
• Research variances and resolve issues
• Support financial documentation and organization

STRENGTHS & SUCCESS

What We Value in This Role

• Strong attention to detail and ownership of workflow
• Highly organized with excellent follow-through
• Proactive and able to take initiative without constant direction
• Strong QuickBooks and bookkeeping knowledge
• Team-oriented with a positive, can-do attitude
• Comfortable in a fast-paced, evolving environment

What Success Looks Like

• Accurate and up-to-date financial records
• Invoices sent on time with minimal errors
• Clean, fully reconciled books each month
• Strong control of accounts receivable and cash flow
• Reliable and scalable financial processes

QUALIFICATIONS & BENEFITS

Who Should Apply?

• Someone who enjoys taking ownership and getting things right
• Someone who wants to be part of a growing business, not just do transactional work
• Someone who values organization, accuracy, and continuous improvement

Who Should Not Apply?

• Someone who prefers to do the minimum required
• Someone who needs constant direction to stay on task
• Someone who is not detail-oriented or struggles with follow-through

Benefits Awaiting You (For Full-Time Employment)

• Competitive salary
• Generous bonus program
• Health insurance
• Dental & Vision insurance
• Health Savings Account & Flexible Savings Account Programs
• 401k with company contribution
• Life insurance
• Profit sharing program
• Generous PTO plus paid company holidays
• Summer Fridays (discretionary)
• Adoption assistance program
• Access to several voluntary programs (short-term and long-term disability insurance, critical illness, and accident insurance)
• Wellbeing resources covering emotional, physical, social, professional, and financial health
• Discounts on gym memberships, travel, grocery delivery services, pet health insurance, and more
• Free covered parking
• Company-sponsored events
• Experience in a fast-paced, growth-oriented marketing agency

Location & Hours

• Must be able to work in person at Minneapolis-based office (near 494 and France Avenue)
• This role replaces a ~30-hour/week contractor and can be structured as either a contract position or full-time employment, depending on the right candidate’s fit and experience

How to Apply

• Email a resume and reasons why you feel you are uniquely qualified to Careers@VidenMarketing.com.

COMPANY OVERVIEW

Viden is a marketing and media buying agency built on the belief that huge results come from small, focused teams. We’re a highly experienced, intentionally lean team that helps clients acquire customers and drive revenue through smart, data-driven campaigns across TV, radio, digital, and social.