Front Desk Receptionist/marketing

Job Summary
We are seeking an energetic and personable Front Desk Receptionist/Marketing/Social Media Coordinator to be the welcoming face of our organization while also supporting our marketing efforts. This dynamic role combines front desk responsibilities with marketing tasks, offering an exciting opportunity for a motivated individual to contribute to our company's growth and client engagement. The ideal candidate will possess excellent communication skills, be highly organized, and demonstrate a proactive attitude to ensure smooth office operations and effective outreach. All roles are paid positions, including internships, emphasizing the value we place on every team member’s contribution.

Responsibilities

• Greet visitors, clients, and vendors warmly, ensuring a positive first impression of the organization
• Answer multi-line phone systems promptly and professionally, directing calls efficiently using proper phone etiquette
• Manage front desk operations including scheduling appointments, handling mail, and maintaining visitor logs
• Support office management tasks such as filing, data entry, and maintaining organized records
• Assist with marketing initiatives by updating social media platforms, creating promotional materials, and coordinating outreach campaigns
• Communicate effectively with clients and team members via phone, email, and in person to facilitate smooth operations
• Manage calendar appointments for staff and executives, ensuring timely scheduling and reminders

Skills

• Bilingual proficiency is highly desirable to serve diverse client needs effectively
• Strong office management skills with experience in clerical tasks and administrative support
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and general computer literacy
• Excellent phone answering skills with knowledge of multi-line phone systems and phone reception best practices
• Demonstrated organizational skills with the ability to multitask efficiently in a fast-paced environment
• Exceptional customer service and client communication abilities to foster positive relationships
• Accurate typing speed with proofreading skills to ensure error-free correspondence and documents
• Experience in office experience or as a personal assistant is a plus for supporting various administrative needs
• Time management skills to prioritize tasks effectively and meet deadlines

Join our team to be part of a vibrant environment where your enthusiasm makes a difference! We value proactive individuals who thrive on delivering excellent service while supporting our marketing initiatives. This role offers an engaging blend of front desk duties and creative outreach activities—perfect for someone eager to grow professionally in a supportive setting.

Expected hours: 18.0 – 24.0 per week

Benefits:

• Flexible schedule

Work Location: In person