Responsibilities

• Pre-Production
• Build production timelines, runs of show, and checklists
• Source and manage vendors
• Build and maintain accurate production budgets
• Support permitting and compliance
• Coordinate creative deliverables
• Client & Internal Coordination
• Act as the quarterback across teams and clients - keeping projects, systems and stakeholders aligned and ensuring unparalleled communication and follow-through
• Partner with design, social/content, and account teams to keep everything on-brand and on-point
• Onsite Execution
• Take the lead on event ops, making sure every detail comes together perfectly—curveballs included
• Post-Event
• Collect key event metrics, organize photo and video highlights, and turn insights into recap decks and actionable takeaways for future tours

Requirements

• 2-5 years in experiential/events/production, agency or brand side
• Experience owning project coordination from start to finish
• Strong organization and follow-through; you live in spreadsheets and checklists
• Clear, professional communication with clients and vendors.
• Willing to work early mornings, nights, weekends as needed
• Proficiency with Google Workspace; familiarity with GSuite/Monday/Hubspot or similar

Preferred

• Hands-on experience with mobile/vehicle activations (food trucks, step vans, trailers), including wraps, generator/power, parking plans, and DOT basics
• Knowledge of NYC/major-market permitting
• Basic Adobe/Canva skills
• Experience with generative Al
• Experience staffing brand ambassadors and training teams onsite
• Comfort with measurement tools (QR flows, foot-traffic counters, surveys)
• A valid driver's license

Benefits

• Competitive Medical, Dental & Vision insurance
• Paid vacation & sick time
• 401k matching
• Professional Development support
• Work from Home flexibility (up to 75 days per year)
• Bonus potential in addition to base salary compensation
• Weekend work stipend