Responsibilities

• Own end-to-end logistics for Zero RFI's conference and event calendar, including registrations and booth coordination
• Manage shipping, staffing schedules, and on-site execution
• Research and prioritize new event opportunities across core verticals (owners, AEC, construction tech, smart buildings)
• Coordinate pre-event outreach and post-event follow-up in close collaboration with BD and sales teams
• Manage event budgets, vendor relationships, and swag/collateral inventory
• Track event ROI and pipeline influence, reporting outcomes back to leadership
• Support the production of event-specific marketing materials in partnership with the brand team
• Represent ZeroRFI on-site with professionalism and a genuine understanding of

Requirements

• 1–3 years of experience in event coordination, field marketing, or marketing operations, ideally in B2B SaaS, construction tech, or AEC
• Exceptional organizational skills and ability to manage multiple events simultaneously without dropping the ball
• Strong communicator who can coordinate across internal teams and external vendors with clarity
• Comfortable working in a fast-moving startup environment where things change and resourcefulness is a feature, not a bug
• Genuine curiosity about the construction and real estate industry; not necessary to be an engineer, but need to care about the space
• Proficiency with standard marketing and project management tools (HubSpot, Notion, Asana, or equivalents)

Nice To Have

• Experience with AEC or construction technology events (ENR, AIA, CURT, Greenbuild, etc.)
• Familiarity with CRM-based lead capture and event attribution workflows
• Prior startup or early-stage company experience