Executive Producer

Responsibilities

• Lead and oversee the full production lifecycle from concept through execution
• Create and manage budgets, production schedules, and overall project plans
• Develop detailed, minute-by-minute run of show documents for live events
• Source, contract, and manage live entertainment talent
• Direct and manage pre-production and on-site event teams (2–30+ roles)
• Own client relationships through proactive communication, meetings, and anticipation of needs
• Direct and conduct venue research, develop presentations, negotiate contracts, and oversee logistics including registration and hotel room blocks
• Direct and oversee team leads in the development of event communications, presentations, signage, environments and branding elements
• Maintain established profitability goals
• Work cross-functionally with Apex creative, staffing, logistics and accounting teams

Requirements

• Have extensive experience producing and managing live events
• Have several years of event and/or project management experience at an event company, marketing agency, experiential shop or on the client-side
• Have overseen both in-person and virtual events
• Are a confident leader who knows how to build, guide, and motivate strong teams
• Stay informed on industry trends, emerging technologies, and evolving audience experiences
• Demonstrate exceptional attention to detail and strong organizational skills
• Are an excellent communicator with strong client-facing and team leadership abilities
• Bring a positive, solutions-oriented mindset to fast-paced environments
• Have an entrepreneurial spirit—ability to work independently and with your team
• Demonstrate resilience, adaptability, and sound decision-making under pressure

Benefits

• The Apex Agency offers a flexible hybrid work environment with a collaborative, team-oriented culture that values both independence and in-person connection. Our OC office is pet friendly and we support regular team-building activities and agency outings company-wide. Full-time employees receive a comprehensive benefits package including a 401(k) with company matching, medical/dental/vision insurance.