Administrative Coordinator / Office Manager (QuickBooks, Payroll & Social Media)

Company: All Quartz Marble & Granite

Location: New Jersey (On-site)

Job Type: Full-Time

About Us

All Quartz Marble & Granite is a rapidly growing premium stone fabrication and installation company specializing in high-end quartz, marble, granite, and quartzite surfaces. We work with homeowners, contractors, designers, and builders to deliver luxury stone solutions for kitchens, bathrooms, and custom projects.

As our company continues to grow, we are looking for a highly organized and proactive Administrative Coordinator / Office Manager who can help manage day-to-day office operations while also assisting with social media and marketing support.

This role is ideal for someone who is detail-oriented, tech-savvy, and capable of handling multiple responsibilities in a fast-paced environment.

Responsibilities

Administrative & Office Management

• Manage daily office communications (phone calls, emails, scheduling)

• Collect and organize project information from customers and contractors

• Maintain accurate records and documentation for projects

• Coordinate internal communication between sales, fabrication, and installation teams

• Track orders, deliveries, and scheduling details

Material Ordering & Vendor Coordination

• Order materials from suppliers and track inventory

• Confirm slab availability and coordinate deliveries

• Maintain supplier contact lists and pricing records

• Assist in monitoring stock levels and ordering needs

Accounting & Payroll

• Enter invoices and expenses into QuickBooks

• Assist with ADP payroll processing and employee record management

• Maintain financial documentation and payment records

• Coordinate with management regarding payroll updates, 1099s, and employee records

Social Media & Marketing Support

• Manage company social media accounts (Instagram, Facebook, TikTok)

• Assist with posting content, updates, and promotional material

• Coordinate marketing efforts for new products and showroom updates

• Help track engagement and assist with marketing campaigns

Qualifications

• Previous administrative or office management experience required

• Experience with QuickBooks (required)

• Experience with ADP Payroll Systems or payroll processing preferred

• Strong organization and data entry skills

• Experience managing social media accounts for a business

• Strong communication and customer service skills

• Ability to multitask and manage multiple projects

• Experience in construction, stone, kitchen & bath, or home improvement industry is a plus

Skills We're Looking For

• Highly organized and detail-oriented

• Strong computer and software skills

• Ability to work independently and solve problems

• Professional communication with clients and vendors

• Creative mindset for social media content

Compensation

• Competitive salary based on experience

• Opportunity to grow within a rapidly expanding company

• Work in a dynamic, fast-paced environment

How to Apply

Please submit your resume along with a brief message describing your experience with QuickBooks, payroll systems, and social media management.

We look forward to finding the right person to join our team and grow with us.

All Quartz Marble & Granite

Job Type: Part-time

Pay: $25.00 - $30.00 per hour

Work Location: In person