Executive Project Manager/Executive Assistant

Company Overview

The Marketing + Media Alliance (MMA) is the only global alliance that brings together the full ecosystem of marketers, MarTech, and media companies—working collaboratively to architect the future of marketing.

We are deeply committed to science and to asking tough questions. We believe that creating true marketing impact requires constructively challenging the status quo and encouraging business leaders to aggressively adopt proven, peer-driven, and scientifically validated best practices—without compromise.

The Marketing + Media Alliance invests millions of dollars in rigorous research to equip marketers with unassailable truth and actionable tools. By enlightening, empowering, and enabling marketers, we help shape future success while driving real business growth.

Today, The Marketing + Media Alliance represents more than 800 member companies globally—including organizations like GM, Visa, Google, Snap, and McDonald’s—with a team spanning 15 countries worldwide.

When you join the MMA team, you will…

• Engage in truly visionary, innovative work—with the opportunity to create a lasting legacy while expanding your skills and experience
• Work closely with, and learn directly from, some of the most respected marketing minds in the industry within a flat, highly collaborative culture—while building a world-class network that will serve you throughout your career
• Be part of a diverse, distributed, global team that values flexibility and operates fully remote
• Benefit from a comprehensive and thoughtful approach to well-being, including unlimited PTO, Summer Fridays, a 401(k) match, 100% company-paid employee health benefits (with 50% coverage for dependents across medical, dental, and vision), and a wide range of additional perks—including access to a Harvard-trained organizational psychologist

Position Overview

The Marketing + Media Alliance is seeking a highly capable Executive Operations Partner to support the CEO. The role goes far beyond traditional administrative support—it is a strategic, high-impact position responsible for maximizing the CEO’s effectiveness, focus, and time.

The ideal candidate is someone who anticipates needs, prioritizes ruthlessly, and ensures that the right conversations, decisions, and follow-ups happen at the right time. This individual will manage the CEO’s calendar, communications, key workflows, and many projects while also driving coordination across critical initiatives. The role offers a unique opportunity to gain direct exposure to how a CEO evaluates priorities, makes decisions, and operates the business at the highest level.

This opportunity requires a unique blend of executive assistant excellence, project management discipline, and strategic thinking, paired with the judgment and confidence to operate in a fast-paced, high-performance environment.

Key Responsibilities

Executive Leverage & Prioritization

• Serve as a force multiplier for the CEO, ensuring time is allocated to the highest-impact activities
• Ensuring the CEO’s time, meetings, and communications are aligned with the highest priorities
• Support the CEO in enabling the broader team to execute effectively and deliver on priorities
• Anticipate upcoming needs and proactively prepare the CEO for key decisions and interactions
• Ensure consistent follow-through on commitments, action items, and priorities

Calendar & Time Management

• Own and optimize a complex, global calendar across time zones and stakeholders
• Strategically manage scheduling to balance internal priorities, external visibility, and personal bandwidth
• Proactively identify conflicts, inefficiencies, and opportunities to improve time allocation
• Prepare daily/weekly briefings to ensure the CEO is fully prepared

Inbox & Communication Management

• Manage and triage the CEO’s inbox, ensuring timely, thoughtful responses
• Draft, edit, and send communications on behalf of the CEO when appropriate
• Identify emails requiring attention, escalation, or delegation
• Ensure critical stakeholders receive timely and high-quality responses

Strategic Coordination & Project Management

• Support execution of key initiatives and priorities led by the CEO and senior leadership
• Track progress, deadlines, and deliverables across multiple workstreams
• Coordinate closely with the CEO’s second-in-command and executive team
• Ensure alignment and communication across stakeholders

Executive Insight & Judgment

• Develop a deep understanding of the MMA’s (and thus CEO’s):
• Priorities
• Communication style
• Decision-making patterns
• Proactively surface opportunities, risks, and gaps
• Operate with discretion, sound judgment, and high emotional intelligence

What Success Looks Like

• The CEO is consistently focused on highest-value activities
• Priorities are clear, aligned, and executed without friction
• Communication is timely, polished, and effective
• Meetings and commitments are intentional and outcome-driven
• The executive office runs with precision, speed, and minimal oversight

Ideal Candidate Profile

Core Capabilities

• Demonstrated experience supporting senior executives or founders in high-performance environments
• Proven ability to manage complex calendars, inboxes, and priorities at scale
• Strong project management and organizational skills
• Exceptional written and verbal communication
• Strong skills in Microsoft Outlook, Excel, Word and PPT.
• Experience using Asana (or other project management tools) including project set up, templates, rules and workflows (not just task lists)
• Curious about new technology and tools, and ready to join an AI-forward company

Strategic & Behavioral Traits

• Thinks ahead, not just reacts
• Exercises strong judgment and discretion
• Comfortable operating with ambiguity and autonomy
• Highly detail-oriented but able to see the big picture
• Confident interacting with senior leaders and external stakeholders

Mindset

• Takes ownership and operates like a partner, not a task executor
• Obsesses over efficiency, clarity, and impact
• Thrives in a fast-paced, high-expectation environment
• Naturally proactive—nothing falls through the cracks

Why This Role Matters

This role is critical to enabling the CEO to operate at the highest level. The right candidate will significantly increase organizational effectiveness by ensuring focus, clarity, and execution across the most important priorities.

Location

Remote (U.S.-based preferred), with flexibility to support global operations.