Responsibilities

• Manage complex, multi-time zone calendars for the CMO, balancing competing priorities while optimizing executive time.
• Coordinate meetings, executive reviews, leadership offsites, and customer engagements.
• Manage agendas, meeting logistics, and follow-up actions for staff meetings, leadership meetings, and key business reviews.
• Capture meeting notes, track action items, monitor progress, and help ensure commitments are completed.
• Develop sufficient understanding of the business and organizational priorities to proactively identify issues, surface dependencies, and help drive execution.
• Exercise sound judgment when interacting with internal and external stakeholders, representing the CMO with professionalism and discretion.
• Support members of the Marketing leadership team with complex scheduling, travel coordination, and administrative needs as appropriate.
• Assist with department budget tracking, purchase requests, invoice processing, and other administrative financial activities.
• Process executive expense reports accurately and in a timely manner.
• Coordinate planning and logistics for team meetings, offsites, customer visits, executive events, and cross-functional initiatives.

Requirements

• 5+ years of executive assistant, administrative, or related professional experience supporting C-level executives.
• Demonstrated success partnering closely with senior executives in demanding, fast-paced environments requiring exceptional professionalism and sound judgment.
• Experience managing highly complex calendars, travel, executive meetings, and competing priorities with minimal direction.
• Strong organizational skills with exceptional attention to detail and follow-through.
• Experience preparing executive-level presentations and business documents using PowerPoint and other presentation tools.
• Excellent written and verbal communication skills with a polished executive presence.
• Proven ability to manage confidential information with the highest level of discretion.
• Experience coordinating leadership meetings, managing agendas, documenting action items, and tracking follow-up activities.
• Ability to build trusted relationships and effectively manage stakeholders across all levels of the organization, including executives, customers, and Board members.
• Strong proficiency with Microsoft Office Suite, Google Workspace, Slack, Microsoft Teams, calendaring systems, and video conferencing platforms.

Preferred

• Experience supporting multiple C-Suite executives in a high-growth technology or aerospace organization.
• Prior experience in highly disciplined, detail-oriented environments such as finance, legal, consulting, investment banking, or corporate law.
• Experience managing departmental budgets, invoices, procurement activities, or related operational processes.
• Advanced proficiency in Microsoft Office Suite and Google Workspace.
• Experience coordinating complex domestic and international executive travel.
• Familiarity with expense management systems such as Concur or Expensify.
• Demonstrated curiosity about emerging technologies, including AI tools that improve productivity and executive workflows.
• Previous experience supporting executive leadership in organizations with frequent Board, investor, or customer interactions.