Arbill

Executive Assistant and Brand Specialist

Philadelphia, PA (Hybrid)

Salary Not AvailableMid LevelFull time

Posted 3 months ago

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Job Summary

Drive executive operations and brand communications by owning the CEO’s calendar, travel, and marketing leadership.

  • Own the CEO’s calendar, inboxes, travel, and personal admin.
  • Must-have: Executive calendar management and confidentiality.
  • Standout: Combines executive ops with brand, marketing, and vendor leadership.

Job Description

Responsibilities

  • Executive & Personal Operations Leadership (50%) Calendar, Communication & Logistics
  • Own and manage the CEO’s fully integrated calendars (business, personal, family).
  • Manage multiple inboxes, draft responses, prioritize communications, and flag critical matters.
  • Maintain contacts and ongoing communication and connections with core contact lists: outlook and dynamics
  • Proactively resolve scheduling conflicts and optimize time allocation.
  • Coordinate all travel (business and personal), memberships, affiliations, and related logistics.
  • Plan and execute business meetings, professional gatherings, and personal events.
  • Personal Administration & Confidential Support
  • Track expenses, documentation, and budgets related to personal and executive activities.
  • Support legal, contractual, and compliance-related administrative matters.

Requirements

  • Executive & Personal Operations Leadership (50%) Calendar, Communication & Logistics
  • Own and manage the CEO’s fully integrated calendars (business, personal, family).
  • Manage multiple inboxes, draft responses, prioritize communications, and flag critical matters.
  • Maintain contacts and ongoing communication and connections with core contact lists: outlook and dynamics
  • Proactively resolve scheduling conflicts and optimize time allocation.
  • Coordinate all travel (business and personal), memberships, affiliations, and related logistics.
  • Plan and execute business meetings, professional gatherings, and personal events.
  • Personal Administration & Confidential Support
  • Track expenses, documentation, and budgets related to personal and executive activities.
  • Support legal, contractual, and compliance-related administrative matters.
  • Maintain strict confidentiality and discretion in all communications.
  • Build systems that streamline the CEO’s life and reduce decision fatigue.
  • Oversee household vendors, service providers, and personal projects.